Public Works Day - Laserfiche WebLink

New Search

MEMORANDUM March 27, 1992 TO: Public Works Maintenance Supervisors FROM: Gene Shutt, Public Works Maintenance Manager SUBJECT: PUBLIC WORKS DAY PROJECTS Dick Hubbard is working with the Public Works Day Committee and is overloaded with assignments. He asked for help accomplishing some of them, so I iden- tified some areas in which supervisors can assist. If you have questions, don't hesitate to communicate them to Dick. Sandra Gleason asked will be using the new Crew Facility on Public Works Day for the Job Shop. Therefore, our staff will need to vacate the crew rooms and utilize the employee lunch /break area. It will be set up in the Radio Shop this year. All Public Works employees will be using this location, so it may get crowded at times. Staff can fix something to eat, then move throughout the yard area to tables, or other places for breaks or lunch. Supervisors will need to lock their offices during the work day to allow Job Shop par- ticipants and visitors to look through the facility without entering private offices. In the past, Dave Colley coordinated reserving or borrowing the yurts from Parks and the Airport. Could you please make those arrangements this year, Dave? Dee Grissell can work with you, since he is now the Parks representa- tive on the Public Works Day Committee. Although Parks will play a small role in the event this year, it's likely they will become more involved next year when the merger of the two Divisions is completed. Dee may as well get his feet wet! The food booths will be discontinuing hot dogs, buns, and relishes this year; however, we will continue to purchase these items for staff. Would you make a list of the items we have bought in the past, Richard, and provide this information to Dick? List the items purchased, such as chili, sauerkraut, and hot dogs, along with the amount and cost. Please estimate the number of employees these purchases have fed in the past to provide Dick with an approximate dollar amount for each employee. Dick will need to include some other items in the total figure. You can both work together to make arrange- ments to ensure these items are purchased. A summary of the services provided by Maintenance from each of the funds will be displayed for public viewing. An estimated percentage of each program cost will be listed to show how each fund total is actually spent. For example, we may have a $1,000,000 general fund for graffiti removal, off - street bike path maintenance, tree maintenance, general fund department assistance, and Facilities. We would estimate what percentage of the total general fund is designated for each of these programs to account for entire percent of the fund. We will do this for all funds and program. Susan will coordinate this project by requesting fund amounts from Tammy, identifying programs from the Work Order Book, and asking several supervisors to estimate percentages. This will be more meaningful than running a giant cap report. Dick Hubbard will need these amounts by April 8, 1992.