Fund 131 FY12 Fund Balance - Laserfiche WebLink

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FUND 1,51 BALANCING CHE, ;LIST Procedure Checklist (After locating, opening, and refreshing the appropriate Fund File) Date Initials 1: On the Fund Schedule, Check to make sure, last year's actual Ending Working Capital (bottom column 2) agrees with the current year's Audited Beginning Working Capital (top column 4). 9h 2. Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule 7 "FYxx EE Adjust" . Please footnote and provide supporting documentation for revenues. 3. Enter Expenditure Experience Estimates in the gray column in the middle of the fund schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure estimates are for known actions, including supplemental budget #2 and #3 requests. Please footnote the changes and provide the budget journal as supporting documentation. 4. In Performance Budgeting, enter Ending Working Capital from FYI 1 as Beginning Working Capital for FYI 2. This will update the Fund Schedule. 5. Review operating budget entries. Ensure that the following entries have been made and appear reasonable: Facilities Rates Fleet and Radio Rates Health Rates Diversity Expenditures Risk Rates Coordinated Training Information Services Rates_ If necessary, make marginal changes to FYI 1 operating revenues and expenditures in Performance Budgeting. 6. In Performance Budgeting make all entries into the fund that have not already been entered for next ear's budget. 7. Ensure that all footnotes are on the fund schedule and that supporting documentation isy attached see checklist below). 8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) are budgeted in the other funds. ~?7~I 9. Ensure that the capital budget information is correct) reflected on the schedule. 10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted expenditures and that Ending Working Capital for FYI 2 equals zero. 11. Check the future year FTE count located on the upper right hand corner of the fund schedule and the historical FTE count located on the bottom of the fund schedule. Footnote any changes. Z/1J( 12. Review the Fund Reconciliation Worksheet. Z 13. Turn in Fund Schedules and all supportina documentation to the Budget Office. -7 la ~ Documentation Checklist (Turn the following items into the Finance Division) Date - Initial 1. Fund Reconciliation Worksheet 75 2. Fund Schedule 3. Pivot Table Report including sorts by: Revenue of All Budget Types Zfg Expenditures 4. Excel Decision Package Report 5. Supporting Schedules including: *Bonded Debt Schedule f Interfund Loan Agreements f *Interfund Transfers Schedule Decision Package Templates *Interest Schedule Other fund Fund Schedules *CSA Spreadsheet affected by transfers *Capital Budget Spreadsheet *Included in the Fund Balancin Manual 6. Supporting documentation for Revenue and Expenditure Experience Estimates including f copies of revelant SB journals 7. Supporting documentation for an changes in current year FTE 8. A cop of this checklist!