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H ' LIN Peggy D <br /> gram MCDANIEL Fred <br /> nt:,' Wednesday, 27 November, 2002 4:12 PM <br /> o: HAMLIN Peggy D; RISDAL Lacey L; RINER Andrea G; JAMIE F CARSON; Jeff PETRY; <br /> JOHN C HUBERD; KATE A FIELAND; KITTY M MURDOCH; Nikki PARNESS <br /> Subj ct: POS City Parks Forum grant <br /> Jaini end John would you add the new grant number 423 to General Ledger and KPMG Budget <br /> sy~ ms? <br /> Th8 k you , <br /> Hap 7lhanksgiving. <br /> Fre <br /> MEMORANDUM <br /> Date November 27, 2002 <br /> Frp Fred McDaniel, Finance <br /> Syb' ct Grant Account Codina <br /> Tq: Lacey Risdal; Peggy Hamlin; Andrea Riner -Public Works <br /> Tt1r fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> re~e vecj' from the grantor. The grant(Sub-Cls) number is needed to account for expenditures chargeable against the grant. <br /> Arh tiv~ty(Prog/Grt) number may also be assigned, when the grant requires matching funds, or when programs/project <br /> cdst will include costs not chargeable to the grant. All program/project costs would be identified by the activity(Prog/Grt) <br /> num er,' but only recoverable grant expenditures would also be identified by grant(Sub-Cls) number. <br /> <br /> +~,,,,,,,#a a assigned the following distribution codes for the City Parks Forum Grant. Grant amount is $35,000. <br /> in t following distribution code examples, X=variable numbers, 0=required Zero. <br /> 'Revenue Account: 43423 City Parks Forum Grant <br /> (Distribution code 43423-321-9335-000000-000) <br /> Sub-Cls: (grant) 423 City Parks Forum Grant <br /> (Distribution code XXXXX-321-9335-XXXXXX-423) <br /> Proj/Grt: (activity) <br /> (Distribution code XXXXX-XXX-XXXX-XXXXXX-XXX) <br /> I (F~anGial Management) need an original copy of the grant for audit trail and complying with external audit demands. <br /> They distribution codes will be activated for FY2003. <br /> cc: <br /> J~ ie 4arson <br /> Je Petlry <br /> f~ik i P~rness <br /> Kat Finland <br /> Mitt MWrdoch <br /> Jb n HUberd <br /> r <br /> I <br /> 1 <br /> <br />