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Eugene Public Works <br /> Parks & Open Space MEMO <br /> TO: Jeff Krueger, Lane Council of Governments <br /> CC: Diane Steeck, City of Eugene, Parks and Open Space Division <br /> Trevor Taylor, Natural Resource Supervisor, Parks and Open Space <br /> FROM: Kris Aanderud, Contract Administrator, Parks and Open Space Div. <br /> DATE: October 25, 2012 <br /> SUBJECT: Corrected Invoice for LCOG /City Intergovernmental Agreement on EPA2 Grant <br /> Our invoice dated October 23, 2012 is being corrected. You will note that two new lines have <br /> been added to reflect 2 errors in billings during fiscal year 2012. The first error was due to a <br /> payroll accrual which should not have been invoiced. The second was a rounding error when <br /> the amount due was rounded up to the nearest. Both created an overpayment by LCOG. The <br /> highlighted lines reduce the current reimbursement request by $160.59 to bring our records into <br /> alignment. Below is the text from the original billing memorandum. <br /> This memorandum addresses services provided for the EPA2 Wetland Development Grant <br /> project managed by LCOG and for which the City of Eugene and LCOG have an <br /> intergovernmental agreement. A total of $18,526 is the reimbursable amount due to the City for <br /> work on this grant. The City is providing additional work on this grant project to serve as match. <br /> This is the eighth billing the City is providing under this project and covers the period July 1 <br /> through September 30, 2012. <br /> A total of $2647.70 (36 hours of Wetland Ecologist time) is the reimbursable amount expended <br /> for this project during this billing period. Reimbursable grant activities we conducted during this <br /> period included assessment of weed control needs in the experimental plots, coordination on <br /> weed control, planning and conducting weed seed collection, weed seed viability testing, and <br /> coordination with partners on summer 2012 tasks and the grant program. <br /> The status of the agreement is provided in the table below: <br /> Total City amount to be reimbursed $18,526.00 <br /> Amount billed this period, 7/1/2012 - 9/30/2012 $ 2,647.70 <br /> Billing error FY12 — 1 Qtr — Invoice dated Oct 14, 2011 - 160.41 <br /> Billing error FY12 — 4th Qtr — Invoice dated July 17, 2012 -.18 <br /> Amount due this invoice $ 2,487.11 <br /> Total billed previously $12,433.17 <br /> Total billed to date $14,759.69 <br /> Total remaining $ 3,766.31 <br /> If you have any questions about the corrected invoice, please contact me at 541- 682 -4966 or <br /> email me at Kris.Aanderud @ci.eugene.or.us. Thank you. <br /> City of Eugene • 1820 Roosevelt Blvd. • Eugene, OR 97402 • 541- 682 -4800 • 541 -682 -4882 Fax <br /> www.eugene- or.gov <br />