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<br />SMITH Tammy D <br />From:TINTLE Robert D <br />Sent:Thursday, June 14, 2012 5:14 PM <br />To:JONES Eric R <br />Cc:SMITH Tammy D; MAST Kim M <br />Subject:RE: Public Works Day expense recommendation <br />Follow Up Flag:Follow up <br />Flag Status:Completed <br />Thanks for the complete accounting of the event. Your approach is appropriate and falls within our budget. Please <br />continue to work with Tammy to complete the journal entry in this fiscal year. <br /> <br />Thanks, <br />Robert <br /> <br />_____________________________________________ <br />From: JONES Eric R <br />Sent: Thursday, June 14, 2012 1:05 PM <br />To: TINTLE Robert D <br />Cc: SMITH Tammy D; MAST Kim M <br />Subject: Public Works Day expense recommendation <br /> <br /> <br />The attached spreadsheets show the total amount of expenses related to 2012 Public Works Day (i.e., coded to 317001), <br />the expenses that I feel are “departmental” in nature, and comments about who should pay those expenses that I don’t <br />consider departmental. <br /> <br />Bottom line is $7,704.27 in departmental expenditures. We budgeted $6,835, so the final total was in the ballpark. <br /> <br />I propose taking a $3,500 subsidy from 011-8920, leaving $4,204.27 to be proportionally allocated to the divisions: <br />PWA -- $169.87 <br />AIR -- $329.75 <br />PWE -- $785.40 <br />PWM -- $1,301.50 <br />POS -- $793.39 <br />PWW -- $824.37 <br /> <br />Regarding my share of the costs, I feel the PW History display was our section’s idea and should be funded from 8920. <br />The video/commercial could be considered a departmental expense, but it was also intended as part of my ongoing <br />effort to use video in telling the department’s stories, so it seems fair that I pick up this cost as well. <br /> <br />As far as the $3,500 subsidy, my objective is to mitigate the impact to the divisions, particularly POS. Because most of <br />the expenditures have been coded to 011-8920 and I still have a balance of approximately $4,000 in 6X in 011-8920 with <br />no significant 6X expenses anticipated before the end of FY12, I think I can “afford” the recommended subsidy. <br /> <br />If you agree with this approach, please let me know and I’ll work with Tammy Smith to implement the appropriate JE <br />transactions. <br /> <br />1 <br /> <br />