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P-C <br />6.3. <br /> The Solicitation Agent may hold a pre-Closing <br />RECLOSING ONFERENCES <br />conference to answer questions regarding the project, Goods or Services sought, explain <br />Solicitation requirements, conduct site tours or provide other information and assistance to <br />prospective Offerors. <br />6.3 .1A. <br /> The time and place of the conference shall be announced to all <br />NNOUNCEMENT <br />prospective Offerors in the Solicitation Notice and Solicitation Documents, including <br />by Addendum, when applicable. The pre-closing conference shall be held no sooner <br />than three (3) days after the publication of a Solicitation advertisement, but <br />sufficiently before Closing to allow consideration of the information provided at the <br />conference in preparing Offers, unless the Purchasing Agent determines that a shorter <br />period is necessary. <br />6.3 .2A. <br /> The Solicitation Agent may require mandatory attendance at the pre- <br />TTENDANCE <br />closing conference as a condition for submitting Offers. Pre-Closing conferences <br />should be mandatory when used to provide information to potential Offerors that <br />cannot be provided effectively using written materials.Such requirement shall be <br />included in the Solicitation advertisement and in the Solicitation Documents. A list <br />of attendees shall be documented in the Solicitation file. <br />6.3 .3CA. <br /> Statements at the pre-Closing conference shall not <br />ONFIRMATION BY DDENDA <br />change any part of the Solicitation unless confirmed to all prospective Offerors by <br />means of a written Addendum to the Solicitation Documents. <br />BNP;QPL <br />6.4.. <br />RAND AMERODUCTSUALIFIEDRODUCT ISTS <br />6.4 .1 LUBN. <br /> Specifications for Contracts shall not <br />IMITATION ON SE OF RAND AMES <br />expressly or implicitly require any product by one brand name or mark, nor the <br />product of one particular manufacturer or seller, unless the Solicitation Agent makes <br />a written record of the reasons why only a brand-name product will meet the need of <br />the City, based on at least one of the following: <br />(a) It is unlikely that such exemption will encourage favoritism in the awarding of <br />Public Contracts or substantially diminish competition for Public Contracts and <br />the exemption will yield substantial savings to the city; <br />(b) There is only one manufacturer or seller of the product of the quality required; <br />or <br />(c) Efficient utilization or maintenance of existing equipment, supplies or products <br />requires purchase from one particular manufacturer, or by brand-name. <br />Efficient utilization may include, but is not limited to, requirements for repair <br />and replacement parts, or standardization of products used by a department or <br />division. <br />6.4 .2BNE. <br /> Specifications that include a brand name (or the <br />RAND AME OR QUAL <br />equivalent of a certain brand) may be used when no other practical method can be <br />Article 6 General Rules for Solicitations Page 27 <br />Exhibit A to Administrative Order No. 44-08-06-F <br /> <br />