New Search
GRANT ROLES AND RESPONSIBILITIES - <br />The main resources for information and <br />assistance on grants are Brenda Wilson in the City Manager’s Office (x8441), and Debbie Wydra <br />(Finance Grant Coordinator x5024). The City Manager’s Office can assist with grant research, <br />writing, and council coordination, as well as applying for grants. Financial Reporting can assist <br />with grants management and accounting. <br />City Manager <br />- The City Manager or designee has authority to approve and sign grant applications <br />for the City of Eugene at the time of application submission. <br />Finance Grant Coordinator – <br />Includes the following responsibilities: <br />Responsible for creating a grant fund and/or project tracking number, which is used to <br />recognize grant revenue and expenditures in the department or division’s budget. <br />OMB Circular A-133 compliance; including preparation of the Schedule of Expenditures of <br />Federal Awards, the Federal Clearinghouse SF-SAC submission, and the point of contact <br />with the City’s external auditors. <br />The point of contact in the Central Contractor Registration (CCR) and Dun & Bradstreet <br />(D&B) databases. <br />Work closely with departments to reconcile grant expenditures at year-end. <br />Department resource on grant related issues, including the proper budgeting and accounting <br />for grants. <br />Department Budget Coordinator <br /> – Responsible for budgeting grant revenues and expenditures. <br />IGR Committee <br /> – Responsible for reviewing grant applications with awards > $10,000. <br />Department Grant Coordinator - <br />Responsible for general management and administration of their <br />department’s grant activities, including; grant management planning and goals; grant training and <br />technical assistance for departmental staff; grant submittals; grant monitoring and reporting; and <br />for <br />ensuring that grant expenditures are in compliance with the OMB Circular A-87 “Cost Principals <br />State, Local and Tribal Government” . <br />and the specific grant award guidelines <br />IDENTIFYING GRANT AGREEMENTS <br />One of the inherent issues in grant management is being able to identify whether an agreement <br />entered into by the City with the State or Federal government is, in fact, a grant agreement or <br />simply an intergovernmental agreement. This identification is critical to the City's ability to <br />ensure that it is fulfilling its grantee responsibilities so as to safeguard our status as an annual <br />recipient of millions of Federal grant dollars. <br />When an agreement is signed with the Federal government by which the City receives <br />contributions or gifts of cash or other assets to be used or expended for a specified purpose, <br />activity or facility, it can generally be assumed that the City has obligated itself as a federal <br />grantee. However, the City may also enter into agreements with the State of Oregon where the <br />funds received by the City actually represent Federal funds which have been "passed through" <br />the State to the City (known as "pass-through" grants). In either case, the City is committing <br />itself to compliance requirements for federal grantees. <br />The key to identifying Federal grants is to look for statements in the contract whereby the City <br />agrees to comply with the Office of Management and Budget (OMB) Circular A-102 <br />Financial Policies and Procedures Manual 10/2008 <br />I_Grant Management.docx <br /> <br />