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I. Accounting and Financial Management <br />( FFATA reporting – ) <br />40 CFR Part 30.20-22,30.52 or 40 CFR Part 31.20-21,31.41)2 CFR Part 170 <br />( <br />1. Who in your organization is responsible for reviewing, approving and signing EPA assistance agreement <br />applications, awards and amendments? Please reference the I-Grant Management document or the Contract <br />Signing Authority. For this grant Jon Ruiz the City Manager signed the document, the contract was initialed by <br />Lindsay Selser (Project Manager); Rob Inerfield (Supervisor); Mark Schoening (City Engineer, Division Mgr); <br />and Kurt Corey (PW Director). <br />2. Who in your organization is responsible for monitoring, administering and overseeing assistance agreements <br />once received from EPA? Please list names and titles. <br />Tammy Smith, Management Analyst II <br />Debbie Wydra, Sr. Management Analyst <br />3. Does your organization have a written accounting manual or written policies and Yes <br />procedures for managing finances? No <br />4. Does your organization’s accounting and financial management system(s) follow Generally Yes <br />Accepted Accounting Principles (GAAP)? No <br />5. Does your organization’s financial management system track revenues and expenditures Yes <br />and provide financial results separately for each EPA assistance agreement project or No <br />program? <br />6. Does your financial management system identify the source and application of funds with Yes <br />records that show obligations, unobligated balances, assets, outlays, income and interest? No <br />7. Does your financial management system report and allow a comparison of outlays to Yes <br />budgeted amounts for each assistance agreement award? No <br />8.Does your organization maintain source documentation to support entries into your Yes <br />financial or accounting system? Yes, if the grant is recognized during either the budget or No <br />Supplemental budget process. <br />9. Does your organization have written procedures for drawing funds and issuing payments Yes <br />including: No <br />Who is authorized to request payment from the Federal government and EPA? <br />Tammy Smith <br />What procedures are used to verify that the requests and payments are accurate? 1) <br />Pull Job Cost and General Ledger Data. 2) Send copy to project manager to review <br />and approve. <br />What support documents are required for the draw of funds or for making payments? <br />General ledger snapshots, job costing reports, timesheets, and copies of all receipts. <br />When drawdown of funds will occur? At least quarterly, should match with the project <br />managers progress reports. <br />Minimizing the time elapsed between receiving federal funds and disbursing them? <br />This is a reimbursement grant so the expenditures have already been posted and paid <br />out before receiving federal funds. <br />If Yes, please provide a copy of the procedures for review. <br />See Grant Management <br />10. Does your organization have written procedures to ensure that costs charged to EPA Yes <br />grants are reasonable, allocable, allowable and that financial reports are issued as required? No <br />11. Does your organization have procedures for receiving and depositing advanced payments Yes <br />OMB Control No. 2030-0020 2 <br />Expiration date 4/30/12 <br /> <br />