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Check Distribution <br />Checks and direct deposit advices are picked up and distributed by your department payroll clerk or <br />office manager. Direct deposit is encouraged. <br />Direct Deposit (Electronic Fund Transfer) <br />The City offers the direct deposit of pay to all employees. Pay may be deposited electronically to <br />checking or savings accounts to banks, savings & loans, or credit unions. A voided check or <br />deposit slip along with a direct deposit authorization form must be submitted to Payroll in order to <br />take advantage of this payroll system feature. <br />Emergency Checks <br />Payroll checks other than those issued on normal paydays will be processed only if a financial <br />emergency exists. An emergency is an unanticipated circumstance beyond the employee's control <br />resulting in severe financial hardship. All requests for emergency checks must be submitted to <br />Payroll at least 24 hours in advance of the time the check is needed (Executive Manager and Payroll <br />Supervisor approval is required). No emergency checks are allowed during the four days prior to <br />payday due to computerized calculation processing. Emergency Checks will only be issued for <br />payment for the current pay period being processed. <br />Moving Expenses <br />Moving expenses are paid (in part or full) for newly hired employees in managerial or professional <br />positions. See 3.3.6 of the HRRS Administrative Policies and Procedures Manual for further <br />information. Moving expense reimbursements to employees are to be made through the accounts <br />payable system. The City will only reimburse for actual expenses. The employee must provide <br />back-up documentation or invoices for moving expenses. Contact Payroll for questions regarding <br />allowable moving expenses. <br />Leave Donation Policy <br />See Human Resource and Risk Services Administrative Policies and Procedures (APPM) section <br />10.4.11. <br />Termination of Employment <br />See Section 3-1030 of the HRRS Administrative Policies and Procedures Manual for information on <br />final payment upon termination. <br />10/06 Financial Policies and Procedures Manual <br />Page F.2 F_Payroll.docx <br /> <br />