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C-2f. Reconciliation <br />1.Reconciliation <br />The traveler is responsible for the timely and accurate reconciliation of the advance and the <br />return of all unused funds. The reconciliation and return of all funds should be done within <br />two working days after the return of the traveler. Travel advance trip reconciliation forms <br />are available to assist in the reconciliation process. Please check with your department <br />coordinator. <br />2.Reimbursement and Return of Funds <br />Reimbursement will be made for all authorized actual expenditures through the PeopleSoft <br />Expenditure system. Receipts, including bank card receipts, should be submitted for <br />expenses for transportation, lodging, meals and incidentals. Those incidental expenses for <br />which no receipts are available should be itemized on the request for reimbursement. <br />3.MasterCard Reconciliation <br />For charges made on a City MasterCard, all receipts must be submitted upon return to the <br />office administering the bank card. To the best extent possible, there should be a receipt <br />submitted for each charge. If a receipt is not available, a note must be submitted that <br />outlines the date, amount charged, item purchased, purpose and card user. <br />Financial Policies and Procedures Manual 10/02 <br />Page C.9 C_AcctsPayable.docx <br /> <br />