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Memo Central Services Finance Division City of Eugene th 100 W. 10 Avenue, Suite 400 Eugene, Oregon 97401 (541) 682-5055 (541) 682-6233 FAX www.eugene-or.gov/finance To: Tammy Smith, Public Works From: Mia Cariaga, Assistant Finance Director Subject: Annual Expenditure Authorization Update Date May 10, 2011  It’s that time again. The 2011 Fiscal year is coming to a close and we need updated departmental information. Please return information by Friday, June 24, 2011. Complete a FY12 Expenditure Authorization Form for individuals in your department who  may authorize/approve online orders and requisitions in the PeopleSoft Purchasing System. Please follow these steps: Authorizing Name: Type in the name of the person (“User”) who will be authorized to  approve the orders. User Initial Here: Please have the User acknowledge the information by  initialing next to their name. Organizational Units: List the Organizational Unit codes the User will be approved to  authorize. Note: If the User has authorization for all sections of a division express by division summary. For example, “ORG 93XX” will allow authorization for ORG’s 9300-9399. Orders less than $: Enter the maximum dollar amount the User will be approved to  authorize. For example, an amount of $500 will give authorization for expenditure up to, and including, $500. User Log on ID: Enter the user’s Logon Identification, i.e. CEDDABC.  Remove: Simply check this box for those who need to be removed as approvers.  Must have the Department Executive sign and date the form.  Please return the completed FY12 Expenditure Authorization Form to Cara Darling no later than Friday, June 24, 2011. If the coordinator from your department returns it by Friday, June 17, that person will receive a special prize. Please contact Cara at x5055 th with any questions.