975232 Lane County School District 4J Ltrs

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Eugene School District 4J Facilities Management M Capital Improvement Program 715 West Fourth Avenue Eugene, OR 97402-5024 February 2, 2009 Mr. Tim Patrick City of Eugene Recreation Division 100 W. 10th Avenue Eugene, OR 97401 RE: Progress Billing For Spencer Butte and Jefferson Fields Dear Mr. Patrick: Enclosed is a progress billing for the Spencer Butte MS and Jefferson ATA synthetic field projects. I have attached complete documentation of the costs invoiced. I want to point out that there will be additional costs for these projects, to be invoiced at a later date. We have not closed out any of the construction contracts, and there will be additional charges from PIVOT Architects. I also want to note that there will also be additional charges on the Cal Young and Madison Fields. Those charges may come at a much later date. As you may recall, 4J negotiated a settlement for liquidated damaged on those two contracts. In that settlement, Sprinturf will provide maintenance on the four high school fields for a period of ten years. At that time, if they comply with the terms of the settlement, we will release the $59,000 that we are holding. Additionally, Sprinturf has yet to provide an acceptable warranty for those two fields. We are holding an additional $23,000 until we receive a warranty that meets the requirements of the contract. That amounts to total of $82,000 that (presumably) will be paid to Sprinturf at some point. At that time, we will invoice the City for half of the amount paid. If you have any questions, or if you need additional documentation of costs, please contact me at 687- 4015, or by e-mail at Brantley b@4J.lane.edu. Sincerely, Ben Brantley, anager Capital Improvement Program Enclosure Cc: John Lauch, 4.1 Director of Facilities and Transportation Kathi Hernandez, Management Assistant