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FUND 34 1 BALANCING CHEVwiLIST <br />Procedure Checklist (After locating, opening, and refreshing the appropriate Fund File) Date Initial <br />1. On the Fund Schedule, Check to make sure, last year's actual Ending Working Capital <br />(bottom column 2) agrees with the current year's Audited Beginning Working Capital (top <br />'13(111 <br />column 4). <br />2. <br />Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule <br />" <br />j <br />" <br />Y31 cr <br />FYxx EE Ad <br />ust <br />. Please footnote and provide supporting documentation for revenues. <br />3. Enter Expenditure Experience Estimates in the gray column in the middle of the fund <br />schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure <br />estimates are for known actions, including supplemental budget #2 and #3 requests. Please <br />footnote the changes and provide the budget journal as supporting documentation. <br />4. In Performance Budgeting, enter Ending Working Capital from FY11 as Beginning Working <br />[ <br />1 <br />l <br />Capital for FY12. This will update the Fund Schedule. <br />3i <br />it <br />3 <br />5. Review operating budget entries. Ensure that the following entries have been made and <br />appear reasonable: <br />Facilities Rates Fleet and Radio Rates <br />Health Rates Diversity Expenditures <br />Risk Rates Coordinated Training <br />~ <br />~ <br />j~ <br />Information Services Rates <br />re <br />l3t <br />If necessary, make marginal changes to FY11 operating revenues and expenditures in <br />Performance Budgeting. <br />6. In Performance Budgeting make all entries into the fund that have not already been entered <br />~ <br />for next year' s budget. <br />3i,lf <br />7. Ensure that all footnotes are on the fund schedule and that supporting documentation is <br />l <br />~ <br />attached see checklist below). <br />3i~tL <br />t <br />8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) <br />/ <br />Y <br />are budgeted in the other funds. <br />~11i <br />3 <br />(3 <br />9. Ensure that the capital budget information is correct) reflected on the schedule. <br />10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted <br />expenditures and that Ending Working Capital for FY12 equals zero. <br />1 <br />11. Check the future year FTE count located on the upper right hand corner of the fund schedule <br />and the historical FTE count located on the bottom of the fund schedule. Footnote any <br />changes. <br />12. Review the Fund Reconciliation Worksheet. <br />~t <br />13. Turn in Fund Schedules and all supporting documentation to the Budget Office. <br />~(3r i1 <br />- <br />Documentation Checklist (Turn the following items into the Finance Division) Date Initial <br />1. Fund Reconciliation Worksheet <br />!bh ILL <br />?3 <br />2. Fund Schedule <br />t/3i r <br />3. Pivot Table Report including sorts by: <br />Revenue All Budget Types <br />Expenditures <br />4. Excel Decision Package Report <br />5. Supporting Schedules including: <br />*Bonded Debt Schedule Interfund Loan Agreements <br />*Interfund Transfers Schedule Decision Package Templates <br />*Interest Schedule Other fund Fund Schedules <br />*CSA Spreadsheet affected by transfers <br />* <br />Capital Budget Spreadsheet <br />*Included in the Fund Balancin Manual <br />6. Supporting documentation for Revenue and Expenditure Experience Estimates including <br />copies of revelant SB journals <br />I <br />7. Supporting documentation for an changes in current year FTE <br />K1 <br />8. A cop of this checklist! <br />'/3i i <br />i <br />