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i • <br />AANDERUD Kris <br />From: GORSEGNER Sarah C on behalf of Eugene Purchasing <br />Sent: Friday, January 18, 2008 10:29 AM <br />To: AANDERUD Kris <br />Subject: RE: DO Miscode <br />Kris, <br />I've closed this DO for you. <br />Sarah Gorsegner <br />Purchasing Program Specialist <br />541.682.5055 <br />sarah.c.gorsegner@ci.eugene.or.us <br />From: AANDERUD Kris <br />Sent: Thursday, January 17, 2008 6:39 PM <br />To: LARSON Jamie F; Eugene Purchasing <br />Subject: RE: DO Miscode <br />Hi Jamie, <br />I will do the correcting JE for this DO. It should have been coded to project 985164. It has taken me <br />awhile to find the invoice, since it was filed in the project file (by project Not so helpful. <br />The $495 payment has been issued so I will ask Purchasing to close the PO and release the funds for <br />the remaining $4,455. I will just issue a new PO when the invoice for the balance comes in, with the <br />entire acct code on the PO. Hope this makes sense. <br />Sorry for the extra work. I was gone for 2 112 weeks the last of 2007 & the first part of 2008. <br />Others were processing my work, and it is sometimes difficult to remember the project codes, as they <br />are foreign to all out here who process invoices, except for me. I will continue to work on getting the <br />correct info entered the 1st time. Thanks for all your help. Kris <br />Hi Sarah, <br />Would you please close D02008011977 to Oregon Turf & Tree Farms, so that the encumbered funds <br />will be released. When the invoice for the balance of this shipment is received, I will need to code a <br />new DO with the correct account code. This will correct the error noted above and will be the cleanest <br />way to deal with the issue - at least I hope it is. If I were to use 2008011977 for the balance payment, <br />we would have to do another JE...:( Thanks for your assistance. Kris <br />From: <br />LARSON Jamie F <br />Sent: <br />Thursday, January 10, 2008 10:35 AM <br />To: <br />AANDERUD Kris <br />Subject: <br />DO Miscode <br />Oh dear. Still another one Kris. DO 2008011977 is coded to 312-9335-62900 with no associated capital project <br />code. Please take care that when using a Capital Fund/Org combination that a capital project code MUST be <br />associated. <br />