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FUND 333 BALANCING CHE%,KLIST <br />Procedure Checklist (After locating, opening, and refreshing the appropriate Fund File) Date InitiE <br />1. On the Fund Schedule, Check to make sure, last year's actual Ending Working Capital <br />(bottom column 2) agrees with the current year's Audited Beginning Working Capital (top <br />I~ <br />column 4). <br />2. <br />Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule <br />" <br />" <br />FYxx EE Adjust <br />Please footnote and provide supporting documentation for revenues. <br />3. Enter Expenditure Experience Estimates in the gray column in the middle of the fund <br />schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure <br />estimates are for known actions, including supplemental budget #2 and #3 requests. Please <br />footnote the changes and provide the budget journal as supporting documentation. <br />4. In Performance Budgeting, enter Ending Working Capital from FY11 as Beginning Working <br />J <br />i~a <br />Capital for FY12. This will update the Fund Schedule. <br />~ <br />lr <br />5. Review operating budget entries. Ensure that the following entries have been made and <br />appear reasonable: <br />Facilities Rates Fleet and Radio Rates <br />Health Rates Diversity Expenditures <br />Risk Rates Coordinated Training <br />Information Services Rates <br />Jtq <br />If necessary, make marginal changes to FY11 operating revenues and expenditures in <br />Performance Budgeting. <br />6. In Performance Budgeting make all entries into the fund that have not already been entered <br />for next ear's budget. <br />'/a' <br />7. Ensure that all footnotes are on the fund schedule and that supporting documentation is <br />attached see checklist below). <br />8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) <br />a` <br />~ <br />are budgeted in the other funds. <br />tc <br />f <br />t~ <br />9. Ensure that the capital budget information is correct) reflected on the schedule. <br />`laq t <br />, <br />10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted <br />expenditures and that Ending Working Capital for FY12 equals zero. <br /> <br />11. Check the future year FTE count located on the upper right hand corner of the fund schedule <br />and the historical FTE count located on the bottom of the fund schedule. Footnote any <br />~I;Lgllt <br />-changes. <br />0 ilk. <br />-a <br />12. Review the Fund Reconciliation Worksheet. <br />(l it <br />13. Turn in Fund Schedules and all supporting documentation to the Budqet Office. <br />o du <br /> <br />Documentation Checklist (Turn the following items into the Finance Division) Date Initial <br />1. Fund Reconciliation Worksheet . <br />11.4011 <br />2. Fund Schedule <br />3. Pivot Table Report. including sorts by: <br />Revenue All Budget Types <br />E <br />xpenditures <br />4. Excel Decision Package Report <br /> <br />5. Supporting Schedules including: <br />*Bonded Debt Schedule Interfund Loan Agreements <br />*Interfund Transfers Schedule Decision Package Templates <br />*Interest Schedule Other fund Fund Schedules <br />*CSA Spreadsheet affected by transfers <br />*Capital Budget Spreadsheet <br />*Included in the Fund Balancing Manual <br />6. Supporting documentation for Revenue and Expenditure Experience Estimates including <br />j <br />} <br />copies of revelant SB <br />ournals <br />7. Supporting documentation for an changes in current year FTE <br />8. A cop of this checklist! <br />laq 4( <br />