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~ f <br />HARTJE Tammie L <br />From: Kyna Burgett [kmbacon@uoregon.edu] <br />Sent: Friday, August 27, 2004 11:31 AM <br />To: tammie.l.hartje@ci.eugene.or.us; Lorna. J. Baldwin@ci.eugene.or.us <br />Subject: Off-Campus Work-Study Agreement <br />Hello Tammie and Lorna, <br />Thank you for returning the 2004-5 Off-Campus Federal Work-Study Agreement. We are pleased <br />that you wish to continue as an employer in the UO FWS program. The FWS payroll account <br />(contract) number for the City of Eugene, Stream Team, will continue to be 376941. This <br />number must appear on all employment and payroll-related documents. <br />The contract was signed by Karen Findtner as of today (8/27/04). Ellen Childs from the <br />Office of Research Services and Administration will send a copy of the signed contract to <br />you. The agreement period needs to be changed and initialed. It currently states the <br />contract will begin 8/31/4004 (we like to think ahead, but that's just a little too far!) <br />If you have not already done so, when you hire your FWS employees the following forms need <br />to be completed and submitted to our payroll office to place your student employees on the <br />university's payroll system. No pay can be generated prior to receipt of these documents. <br />These documents can be found on the Student Work-Study Employment Off-Campus website at <br />http://baowww.uoregon.edu/OffCampus/ws.htm. If you are unable to download these forms, <br />please contact me and I will fax or mail the documents to you. <br />1. <br />security <br />✓2. <br />v3. <br />✓4. <br />5. <br />6. <br />Payroll. <br />documents <br />Off-Campus Work-Study Employment Form. Include a copy of the student's social <br />card. <br />IRS Form W4 <br />USCIS I-9 Form <br />Direct Deposit Authorization <br />Signature Authorization Form <br />Work-Study Student Time Sheet <br />The time sheet should not be <br />form (optional) <br />(to record student hours and submit monthly to <br />submitted with the hiring <br />Return these completed forms to the University of Oregon Payroll Office, PO Box 3237, <br />Eugene, OR 97403. The payroll deadlines and calendar is also located on the website. The <br />pay period is from mid-month to mid-month with paychecks available the last day of the <br />month. Time sheets are due in the UO Payroll Office no later than the 15th of each month. <br />If you have any payroll related questions, please call Debra Bohannan at 541-346-1122 <br />(dbohanna@oregon.edu). <br />Each month you will receive a report from the Financial Aid Office that shows your student <br />employees' payroll history. It will include the students' work-study award amount, wages <br />paid and the remaining allotment. Please be aware that students award amounts can change, <br />so monitor your reports closely. <br />It is your responsibility to make certain that students' pay does not exceed their work- <br />study allocations. If a student employee does work beyond the work-study allotment, your <br />agency will be billed for 100% of any overpayment that occurs. If you wish to retain the <br />student employee after his/her work-study is depleted, you must place that student on your <br />agency's payroll. <br />The new contract expires June 30, 2005. We will send a reminder to you in May 2005 along <br />with instructions regarding the renewal process if you wish to continue participating in <br />the off-campus work-study program AND continue your students' employment past June 30, <br />2005. <br />If you have questions regarding the work-study program, please feel free to contact me. <br />Kyna <br />Kyna M. Burgett <br />1 <br />