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Page 1 of 2 <br />AANDERUD Kris L <br />From: Kyna Burgett [kmbacon@uoregon.edu] <br />Sent: Tuesday, August 02, 2005 1:23 PM <br />To: AANDERUD Kris L <br />Subject: 2005-06 UO Federal Work-Study Agreement <br />Hello Kris, <br />Thank you for returning the 2005-06 Off-Campus Federal Work-Study Agreement. We are pleased that your <br />agency is interested in continuing to be an employer with the UO Federal Work-Study (FWS) program. The FWS <br />payroll account (contract) number for the City of Eugene, Stream Team will continue to be 376941. This number <br />must appear on all employment and payroll-related documents. <br />When you hire your FWS employees the following forms need to be completed and submitted to the UO Payroll <br />Office to place your student employees on the university's payroll system. No pay can be generated prior to <br />receipt of these documents. These documents can be found on the Student Work Study Employment Off-Campus <br />website at http://baowww,uoregon.edu/OffCamp_us/ws.htm. If you are unable to download these forms, please <br />contact us and we will fax or mail the documents to you. <br />1. Off-Campus Work-Study Employment Form. Include a copy of the student's social security card. <br />2. IRS Form W4 <br />3. USCIS I-9 Form <br />4. Direct Deposit Authorization form (optional) <br />5. Signature Authorization Form <br />6. Work-Study Student Time Sheet (to record student hours and submit monthly to Payroll. The time <br />sheet should not be submitted with the hiring documents.) <br />Return these completed forms to the University of Oregon Payroll Office, PO Box 3237, Eugene, OR 97403. The <br />payroll deadlines and calendar is also located on the website. The pay period is from mid-month to mid-month <br />with paychecks available the last day of the month. Time sheets are due in the UO Payroll Office no later than the <br />15th of each month. If you have any payroll related questions, please call Debra Bohannan at 541-346-1122 <br />(dbohanna@uoregon.edu). <br />Each month you will receive a report from the Financial Aid Office that shows your student employees' payroll <br />history. It will include the students' work-study award amount, wages paid and the remaining allotment. Please <br />be aware that award amounts can change, so monitor your reports closely. <br />It is your responsibility to make certain that students' pay does not exceed their work-study allocations. If a <br />student employee does work beyond the <br />work-study allotment, your agency will be billed for 100% of any overpayment that occurs. If you wish to retain <br />the student employee after his/her work-study is depleted, you must place that student on your agency's payroll. <br />Student employees are students first and foremost and, in recognition of this, are limited to a total of half-time <br />employment, 20 hours per week, while classes are in session. This limit includes all student employment <br />positions held simultaneously. During term breaks students may be employed full-time as long as they have <br />Federal Work-Study awards for the term before and after the break and must use unearned funds remaining from <br />the term before the break. <br />8/8/2005 <br />