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Student Work Study Off Campus Page 5 of 6 <br />agency will be billed for 100% of any4krpayment that occurs because you allow student employee to work beyond <br />the Federal Work-Study allotment. If you wish to retain the student employee after his/her Federal Work-Study is <br />depleted, he or she must be placed on your agency's payroll. <br />If you have any questions please contact Kyna Burgett at (541) 346-1173, kmbacon@uoregon.edu. <br />Step 6. Billing <br />The Office of Research Services and Administration (ORSA) is responsible for billing and the formal contract between the <br />University of Oregon and your agency. <br />Billing for Federal Work-Study accounts is done shortly after time entry is completed, approximately on the 20th of each <br />month. Contact ORSA (541) 346-5131 with questions about your invoice. <br />Step 7. Annual Renewal of Federal Work-Study Contract <br />Please submit the following documents to the Office of Financial Aid (in duplicate). <br />UO Off-Campus Employer Federal Work-Study Amendment (renewal) <br />-j UO Federal Work-Study Renewal Request <br />=Y Student Job Description <br />Contracts are effective from July 1St to June 30th of the following year. You must re-apply to renew your <br />contract. The Financial Aid Office will send you a renewal notice in April or May as a reminder. <br />A contract signed by both UO and your agency must be in place before you hire and pay a student. <br />Please note: Summer Session spans two fiscal years and your contract must be renewed before July 1St in <br />order to hire or pay a student past July 1st <br />If you have questions about the renewal procedure, please call Kyna Burgett at (541) 346-1173, <br />kmbaconCa~uore og n.edu. <br />Payroll Deadlines & Calendar <br />Payday is always the last working day of the month. Paychecks can be picked up at the UO Payroll office between 8:00 <br />a.m. and 5:00 p.m. on weekdays. Off-campus Federal Work-Study employees who have set up direct deposit of pay to <br />their bank or credit union will receive an earnings statement sent to their mailing address. <br />2006 <br />Month Hire Documents Due Timesheet Due Payday <br />January January 9 January 17 January 31 <br />February February 6 February 14 February 28 <br />March March 8 March 17 March 31 <br />April April6 April 14 --1 April28 <br />May May 5 May 16 May 31 <br />June June 7 June 16 June 30 <br />July July 7 July 17 July 31 - <br />August August 8 August 17 August 31 <br />September September 7 September 15 September 29 <br />http://baowww.uoregon.edu/offeampus/ws.htm 4/24/2006 <br />