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TAYLOR Trevor H From: AANDERUD Kris Sent: Thursday, February 28, 2008 5:32 PM To: TAYLOR Trevor H Subject: BLM Grants Hi Trevor, I had a chance to review the BLM grant project & contract folders with Lacey today. I have noted from each file that I wanted to share and get direction from on you. If you would prefer me to come and meet with you, please let me know when a good time would be. I started to set up an appointment, but you looked fairly booked. I am totally open to meeting face to face:) GJN 100001 - Native Seed - Project 975162: This project shows $126.06 more in expenditures than the total revenue. A JE needs to be done to move the $126.06 out of the 975162 - 310 grant account into another funding area. Do you know what expense you would like to remove and where would you like to charge it to? 'S 3 Ca - cf ( 3,0 - Co~Q b c) ( P ~oa~2 ontract 2007-05403 - BLM Native Seed Collection - already closed e-1a5.e Contract 2008-05403 - Integrated Resource Management - ok to close? cle s4 GJN 100002 - Hansen Site Restoration - Project 975172: This project appears to be complete and is in balance. May I close the project? Contract 2007-05404 - BLM Habitat Enhancement Actions at Hansen Site - ok to close? GJN 100003 - Hazardous Fuels Reduction - Project 975182: This project has funds remaining, including $6,561.00 left on the Integrated Resource Mgmt contract 2008-05303. I will leave this contract open until the final draw down is completed. I will do a JE to correct the miscode to 61891 (noted below). • Contract 2007-05405 - BLM Hazardous Fuels Reduction - A#1 - extends to 12/31/08 Y k-? • Contract 2008-05303 - Integrated Resource Mgmt - contract term 8/6/08 - This contract has a PO that is charging to the wrong account code. I will request the PO be corrected. You had asked that account 61891 be charged, which is the internal engineering costs account. Instead, we should be using 61800. Please make a note for future reference. ; j V-►° Open - GJN 100005 - Plant Materials - Pro j 975362: This project is overspent by $7,897.37, which will require a JE to correct and move to a different account. There are 3 charges to this account which do not reflect the 310 grant code, which will also require a JE. I do not believe that this grant has a match requirement, but if it does, please advise. This agreement also requires an additional draw down of $12,395.72 to complete the revenue piece, with appropriate documentation. C-14-1e ovR,r>pQ-t 4 a .Ve • Contract 2007-05412 - BLM Plant Materials - This agreement should be closed when the project revenue has been requested. 5 GJN 100006 - Vegetation Maintenance - Project 975322: This project is overspent by more than $40,000. There does not appear that this, has a local match, so we will need to review this project and decide which invoices to move and where to charge them against. • Contract 2007-05413 - BLM Vegetation Maintenance - Since we have made the final draw down, this contract should be ok to close. wd- ^.&,Cj tv cf'-'t- -t' ;5 I Wwt 1s 1 o V2a... 1~0 ¢ JoV' .