2005-00422 D-Order - Laserfiche WebLink

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AANDERUD Kris L From: RISDAL Lacey L Sent: Friday, September 09, 2005 8:58 AM To: AANDERUD Kris L Subject: RE: Help with account code Kris, The account code is the problem the D-order won't pass a budget check. We cannot charge any expense to a 9xxxx account code. The 9's are reserved balance sheet account, fund balances, etc. I use the 9's during fund balancing. So, please substitute 61512- Building & land rental in for 97135 and you should be able to proceed. As far as the documentation to process the payment, I would attach a copy of the agreement (unsigned) and have Carlos Davis sign the agreement for payment (like an invoice). Let me know if you have any other questions, l:acej;.Risdal, .x484.1 Financial ,Analyst Public Works Maintenance and Pay-ks & Open Spaces -----Original Message----- From: AANDERUD Kris L Sent: Thursday, September 08, 2005 7:46 PM To: RISDAL Lacey L Subject: Help with account code Hi Lacey, I was trying to process a request for a $250 payment to Giustina Land & Timber for an easement for the Mt. Hagan Fire Road which gives us access to a communication tower/system. The account code that Keith assigned before he left was 619-9463-97135. This account code is for a telecom reserve. When I try to budget check it, it will not budget check to allow me to assign you as the approver. Is this because of the account code? Do we need a D-order override? Can you assist? Am I making ANY sense? I am trying to get this processed so the check will go out next week - as Giustina will not sign the agreement until we provide a certificate of insurance and the annual fee of $250. Also, in the absence of an invoice or fully executed contract, what documentation should I use to demonstrate that I was authorized to process the D-order - which Jim Glover asked me to process verbally after he spoke with Jeff and got his go-ahead on it. Thanks..... Kris << OLE Object: Picture (Device Independent Bitmap)