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SMITH Tammy D <br />From: STONE Steve B <br />-Sent:- - - ---Monday, June 30, 2008 8:32 AM <br />To: SMITH Tammy D <br />Cc: MCLAUGHLIN Jim T <br />Subject: RE: Cass Works contracts <br />Attachments: EUGENESUP060108.pdf <br />Hi Tammy, <br />I'm still pretty sure that I gave Lacey a copy of the invoice for the Cassworks yearly maintenance contract but went ahead <br />and had RJN send me a copy (see attached). Lacey has/had the breakdown on how much from each account goes <br />towards the payment. <br />Jim will need to address issue 1. <br />L <br />EUGENESUP060108 <br />.pdf (95 KB) <br />Steve Stone <br />City of Eugene, Public Works Maintenance <br />1820 Roosevelt Blvd. <br />Eugene, OR 97402 <br />Phone: (541) 682-4898 Fax: (541) 682-4882 <br />steve.b.stone@ci.eugene.or.us <br />From: SMITH Tammy D <br />Sent: Tuesday, June 24, 2008 4:00 PM <br />To: STONE Steve B; MCLAUGHLIN Jim T <br />Subject: Cass Works contracts <br />Importance: High <br />Steve & Jim; <br />There are two separate but current issues with the Cass Works contracts, that the Admin Staff is trying to resolve: <br />i <br />1) PO 2005100403 for an upgrade to Cass Works issued in FY05, which PWM rolls every year. The current balance <br />on the PO is $28,030.13. The PO has a glitch and will not roll this year do you want a new purchase order issued for <br />the balance or close the PO and release the funds? <br />2) When talking with Steve about the above purchase order he mentioned an invoice that should have already been <br />paid this fiscal year. At this time I do not see that we have received or paid an invoice to RJN Computers for <br />Maintenance and Support for Cass Works. Since we did not reserve any funds for this if we do not process an invoice <br />before 3:00 pm Monday June 30th your budget will be paying for two years of maintenance in FY09. <br />Thank you for any help in resolving these 2 issues, if you have questions please contact me. <br />Tammy, x4841 <br />