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Form <br />CONTRACT OR AMENDMENT #©o 003 ~ (Use a new checklist form for contract & amendment) . <br />`•h <br />Contract Types: Intergovernmental Agreements, Professional/P sonnal Services Contracts <br />Contract Manager/ Project Manager' f ' ! <br />Determines funding availability GJ#? 1 <br />Develops contract using contract request form/worksheets i. <br />outes draft contract to Contract Administrator for review <br />AUR?!~bbtains HRRS approval on any insuee modificati ns <br />Engineering Contract Administrator <br />Reviews draft contract for insurance requirements, job number, dates, etc <br />issues contract number and name and sets up Administrative Contract file,; <br />L?~ 5 Develops contract for review/ signature using CONRAX (Minimum 3 originals- Lane <br />County, 5 copies) <br />Adds contract to the contract tracking system <br />4Record on Excel spreadsheet (Q:Support/Perserv/Contlst/Contracts-byYear.xls) <br />Routes completed contract to Project Manager for review <br />_review by Project Manager, attaches insurance requirements and forwards all <br />copies to Contractor for signature <br />1/ After receiving all originals and insurance.requirements from contractor, prepare yellow <br />contract routing form <br />N Prepare insurance requirements checklist - make copy for backup and forward on to <br />/ HRRS (Cathy Joseph) 91/ /b' <br />Attach approved insurance certificates and waiver ' re" stickers to contract and place <br />in purple, numbered/signature files and route t Project Manager, City Engineer for initials. <br />Make notation of purple file number and'conients`purp e i e.x s'. <br />When file received back, forward to Public Works Director for signature if contract is <br />$99,999.99 or less. If >$100,000 or an IGA, forward o PW Director for initials. <br />`d\ Send IGA or contracts >$100,000.00 to an ers a for signature. <br />Make notation of purple file number ents in `purplefile.xls' If contract involves <br />capital see page two of flow chart for routing instructions. <br />When contract is signed by both parties/Distribute accordingly: <br />~(l(0 6 0 c Administrator: File original contract, transmittal, yellow routing sheet. <br />Include in front of file this flow chart/checklist along with a financial spreadsheet <br />~1(la el rcha O orwarded by Cindy for operating, or Peggy H. for capital) <br />origina and original yellow routing sheet <br />Contractor: Mail one original contract with letter of transmittal (Lane County 3) <br />4No tr an er: copy of each- contract, routing sheet, and transmittal sheet <br />*SEE PAGE TWO FOR CAPITAL PROJECT PROCESS INSTRUCTIONS (GJN) <br />*PWA handles both capital $ and grant $ <br />page I of 2 <br />