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<br />II. INSTRUCTIONS TO PROPOSERS <br /> <br /> <br /> <br /> 1.0 PROPOSAL FORM <br /> 1.1. Proposals shall be submitted on forms identical to those forms provided by the City. The <br />offeror shall make no alterations or additional stipulations on the proposal form nor <br />qualify the proposal in any other manner. Alteration of any part of the proposal form <br />content may cause the proposal to be considered non-responsive. <br /> <br /> 1.2 Complete sets of request for proposal documents shall be used in preparing proposals. <br />The City does not assume responsibility for errors or misinterpretations resulting from <br />the use of incomplete sets of request for proposal documents. <br /> <br /> <br />2.0 SUBMISSION <br />th <br /> 2.1 Deliver proposals to the City of Eugene Purchasing Office, 100 West 10 Avenue, Suite <br />400, Eugene, Oregon 97401 prior to the due date and time indicated in the Invitation to <br />Submit Proposals or any extension thereof made by addendum. Proposals should be in <br />an envelope and marked with the following information: <br /> IRFP Number <br /> IRFP Title <br /> Due Day, Date and Time <br /> Company Name <br /> <br /> <br /> <br />3.0 PROPOSAL MODIFICATIONS <br /> Any questions, clarifications, modifications, substitutions or protests of the specifications <br />3.1 <br />or contract shall be delivered to the buyer, on the form titled "SOLICITATION <br />QUESTION, CLARIFICATION, MODIFICATION, SUBSTITUTION & PROTEST FORM" <br />attached to this solicitation, no less than five (5) calendar days PRIOR to the solicitation <br />closing, and submitted separately from the solicitation response. Contents of questions, <br />clarification, modification, substitution or protest should include a reference to the page <br />or item being addressed, the reason and any proposed alterations. Questions, <br />clarifications, modifications, substitutions or protests included with the response to the <br />solicitation may cause it to be considered non-responsive. <br /> <br /> 3.2 Whenever a process is designated or a manufacturer's name, brand, or item is <br />designated or described, it shall be understood that the words, "or equal" follow such <br />name, designation, or description, whether in fact they do so or not, unless no <br />substitution is stated in the specifications. Submit to the buyer no later than five (5) <br />calendar days prior to the proposal closing intent to offer an approved equal. Include <br />detailed specifications, cut-sheets, and modifications necessary that would make the <br />proposed item equal to the desired specifications. <br /> <br /> 3.3 Approval of alternate materials and equipment shall rest solely with the City and all <br />offerors shall be notified of such approval by addenda prior to the request for proposal <br />opening. <br /> <br /> <br /> <br />