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Lane County School District 4J <br />Reconciliation Sheet for Spencer Butte and Jefferson ATA Synthetic Fields <br />August 11, 2010 <br />Assignment of costs from increase in field length at Spencer Butte <br />Additional Demo and Site Work (Eugene Sand) <br />Additional Materials (Sprinturf) <br />Mobilization/Demobilization Claim (Sprinturf) <br />Total cost to extend field <br />PiVOT Architects initial cost <br />Balance to be shared equally between COE, 4J and PiVOT <br />Cost to COE <br />Cost to 4.1 <br />32,153.00 <br />7,750.00 <br />18,282.00 <br />Cost to PiVOT for extending field <br />Cost to PiVOT if they had purchased moveable goals and turf <br />Total Cost to PiVOT <br />PiVOT to Pay 23,395/58,185 of the costs to extend field = <br />$58,185 <br />($6,000) 1 <br />$52,185 <br />$17,395 <br />$17,395 <br />$17,395 <br />+ $6,000 <br />$23,395 <br />40.2% <br />Notes: <br />These costs are included in the contracts of Sprinturf and Eugene Sand and Gravel. <br />This sheet is to explain how the additional costs for extending the field would be divided <br />between COE, 4J and PiVOT. <br />1) When the field was constructed shorter than the desired length (370' as opposed to the <br />desired 384'), due to an error on the plans, it was agreed by the City (Sara Medary), 4J (Jon <br />Lauch) and PiVOT (Curt Wilson) that the costs would be shared as follows: <br />Since the short field was a result of an error on the plans, PiVOT has a greater <br />responsibility for'fixing' the problem. 4.1 reviewed all 6 of their existing synthetic <br />fields, and they found that all of the soccer fields were 113 yards. Those fields were <br />acceptable for use at the other sites. Since the SBMS field would accommodate a 113 <br />yard soccer field, a 'reasonable' resolution to the shorter field issue would <br />have been to purchase movable soccer goals (instead of the desired permanent <br />football/soccer goals) and restripe the end lines of the fields. The moveable goals <br />and the cost of the additional turf would amount to $4,000 + $2,000 = $6,000. <br />The three parties agreed that the cost of the 'reasonable fix' would be borne by <br />PiVOT. The ageement was, then, that PiVOT would pay the first $6,000 of the cost <br />to extend the field, then COE, 4J and PiVOT would equally share in the balance of <br />the cost to extend the field by 10 feet to achieve a 'premium fix' that results in total <br />length of 380'. <br />