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Alliance for <br />t C Community <br />T Traffic <br />s <br />OREGON Safety <br />Monday, February 01, 2010 <br />City of Eugene <br />Mark Schoening <br />99 E. Broadway <br />Eugene, OR 97401 <br />Dear Mr. Schoening: <br />8059 S.W. Cirrus Dr., Beaverton, OR 97008 <br />Phone: 503 643-5620 Fax: 503 643-5680 <br />Community Traffic Safety Program <br />Oregon Child Safety Seat Resource Center <br />Oregon Transportation Safety Conference <br />Enclosed is your final signed contract for the City of Eugene. You are now permitted to begin <br />incurring grant expenses for your 2009 - 2010 Bicyclist Safety Mini-Grant. <br />The first reporting period is contract signing (now) through to June 30, 2010. This report <br />includes request for reimbursement of expenses to date and is an opportunity to touch on <br />progress that has been made. Simply just let us know how things are going. <br />The second reporting period is July 1, 2010 - September 30, 2010. This report should <br />encapsulate the entirety of the project. This should be a more formalized report letting us know <br />how we assisted in your success, what were some challenges, reflect on outcomes, and any <br />additional thoughts you would like to share. If the project includes media, print or video, it is a <br />requirement of the grant to have me review before publication. The media needs to include a <br />reference to `Funding provided by ODOT- Transportation Safety Division.' <br />Enclosed is a reporting form called Mini-Grant Report. We will also be emailing this to you a <br />month prior to the report due date. If you wish to request reimbursement for expenses prior to the <br />reporting date deadlines, just let us know and we will send the form to you at that time. <br />Original signatures of the Authorizing Official named in the grant agreement are required to <br />process reimbursement payments. Financial documentation of expenses, ie: receipts or time <br />cards, is also required. As stated on the report forms, both reports must be submitted. All funds <br />must be expended by September 30, 2010 - all monies should be spent, and products, if <br />applicable, in possession of grantee. <br />1St Report now- June 30, 2010 Report due by July 5, 2010 <br />2nd Report July 1- September 30, 2010 Report due by October 5, 2010 <br />If you have any questions, please contact me at ruth@actsoreizon.org or 503-643-5620 x 102. <br />Sincerely, <br />I` <br />Ruth Harshfield <br />Executive Director <br />CC: Lee Shoemaker <br />FEB 0 5 2010 <br />ACTS Oregon is a statewide 501(c)(3) non-profit committed to reducing fatalities and injuries on Oregon's roadways. <br />