GJN 3531 Batched Invoices #3 - Laserfiche WebLink

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Public Works Engineering Division City of Eugene MEMORANDUM $58 Pearl Street Eugene, Oregon 97401 (541) 682-5291 (541) 682-5032 FAX P,~A 9 Date: 11-19-99 ° To: FILE From: Scott Duckett~7~, Subject: JUSTIFICATION FOR EXPENDITURE AUTHORIZATION. Z authorized R&G Excavating,lnc. to perform a small earth moving operation associated with the City's partnership project with the Carps of Engineers, known as the Lower Amazon 1135 Project. The work entailed moving a pile of approximately 7,000 cubic yards soil a out 100 feet to blend in with a new levee along Greenhill Road. R&G is operating under a contract with the Corps of Engineers for a joint CitylCorps project. 1 had asked for a quote from a price agreement contractor tDennis Cole Excavating} and received a response that he would not be able to perform the work due to lack of the right type of equipment and timing. The window of opportunity to have the work done at an extreme cast savings to the project was limited to a few days in which sufficient rainfall created the proper moisture conditions to move the soil without the need for a water truck and yet still dry enough that the work could be done. R&G had a D8 Caterpillar dozer on site and an operator who was not in use on the larger project during this limited time window. The costs to move this type of equipment on site is enormous, including semi tractor-trailers, special permits, and other complications. Due to this complexity, the mobilization costs are very high. A smaller piece of equipment would not have been sufficient to provide the necessary level of compaction needed to meet vehicle parking needs on this soil pile, I had receive authorization from my supervisor to have the work performed and support from out Division manager for the project. However, they did not provide specific directions on hiring a contractor since I am familiar with the process. I did not solicit three quotes from price agreement vendors because 1.} Yt was obvious that mobilization of equipment would exceed the total costs quoted by R&G they Literally had their D8 Cat parked within a few feet of the pile to be moved}; ~.} Bringing in another contractor would involve a review by the Corps of Engineers because the soil was being blended into a new levee built by the Corps which had not yet received a final approval. The levee needs to meet specific compaction requirements for flood control. R&G is the contractor who built the levees and was still responsible for the integrity of the Levees when the work needed to be performed;