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z <br />September 11, 2009 <br />Eocene palms, RecQeatien <br />ani) open space... <br />ale" <br />Mr. Craig Smith <br />City of Eugene W <br />Recreation Division <br />100 W. 10th Avenue Making our city a healthy, active and <br />Eugene, OR 97401 beautiful place to live, work and play! <br />/1,Z--e- <br />RE: Second Progress Billing For Spencer Butte and Jefferson Fields <br />Dear Mr. Smith: <br />Eugene School District 4J <br />Facilities Management <br />Capital Improvement Program <br />715 West Fourth Avenue <br />Eugene, OR 97402-5024 <br />Enclosed is the second progress billing for the Spencer Butte MS and Jefferson ATA synthetic field <br />projects. I have attached documentation of the costs invoiced. <br />I want to again point out that there will be additional costs for these projects, to be invoiced at a later <br />date. We have closed out two of the four construction contracts, and there may be additional charges <br />from PiVOT Architects. <br />I also want to note that there will also be additional charges on the Cal Young and Madison Fields. Some <br />of those charges may come at a much later date. As you may recall, 4.1 negotiated a settlement for <br />liquidated damaged on those two contracts. In that settlement, Sprinturf will provide maintenance on <br />the four high school fields for a period of ten years. At that time, if they comply with the terms of the <br />settlement, we will release the $59,000 that we are holding. Additionally, Sprinturf has yet to provide <br />an acceptable warranty for those two fields. We are holding an additional $23,000 until we receive a <br />warranty that meets the requirements of the contract. That amounts to total of $82,000 that <br />(presumably) will be paid to Sprinturf at some point. At that time, we will invoice the City for half of the <br />amount paid. <br />If you have any questions, or if you need additional documentation of costs, please contact me at 687- <br />4015, or by e-mail at Brantley b@4J.lane.edu. <br />Sincerely, <br />Ben Brantley, Manager <br />Capital Improvement Program <br />Enclosure <br />copy: Jon Lauch, 4.1 Director of Facilities and Transportation <br />Kathi Hernandez, Management Assistant <br />