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.E -j aAKES Jeanne M ~3 f From: MUMAU Cindy J ~ Sent: Thursday, October 23, ZODS 3:D5 PM To: 4AKES Jeanne M; SMITH Tammy D; ROYBAL Karen M Subject: RE: ACTS grant Iunds Hello ladies ~ Here`s a recap of my conversation with Tammy. No "activity code" has been created to identif y ACTS Grant Funds, 1~1e agree with Debbie that a grant code does not seem feasible f or this small amount with su osed Pp limited activity. For the dollar amount, and for simplicity's sake, the revenue ~alread de osited}and the ex ense Y P P ~ ~soan to be generated} can be processed without an activity code. However, if additional fonds are anticipated under the same name -ACTS Grant Funds ~ then I would like to identif those funds usin an activit code. An Y 9 Y activity code wi I I al low us to track the dol lays exchanged under that. agreement. I Jeanne has asked Chris Henry ~Rab's ArC~ if he is aware if other funds are expected. He is checking with Lee. If not, we should generate a check to pay the invoice and move on. If other f unds are ex ected r wi Il set u an P P activity code so we have a way of tracking f unds related to this ACTS Grant Funds agreement. The account code to' use is 131~934~-b180D + an activit code - ma be endin Chris`s yes once . Y Y ~p 9 p ~ So - at this time; Jeanne is waiting to hear from Chris, I am waiting to hear from Jeanne and if we don't have an answer by Monday morning, I will make a decision about whether to pay the invoice without an activit code or Y create one. Once again we are in one of those proverbial holding patterns of waiting ~ stay tunedll Cind M y } Jeanne - Just to clear up any conf usion; I learned that the account code Tammy ref erenced during your conversation was the revenue account number 4399x. 1~Ihen I search that account code in the Chart of Accounts its title is "ether Agency Share - Pray Cost". From: CAKES Jeanne M E Sent: Thursday, Cc~ober 23, 2008 X2:53 PM .k To: SMITH Tammy D; MUMAU Cindy J; R4YBAL Karen M ` Subject: RE: ACTS grand funds Importance: High i1 fl Debbie I~lydra wants to know if an activity code has been made far this grant. If so she says we do not need a grant code. I do not know what account codes to even use to make this invoice payment, yr i f there is an activity code set up for it. Can someone please answer that question? ~ This invoice remains unpaid and is almost two months old. Jeanne fakes . Public Works_Engineering 54~ .652.5257 . tease consider fhe environment before ~rinfing ff~is messege From: DAKES Jeanne M Sent: Tuesday, 4~ober 2i, 2008 9:49 AM To: WYDRA Debbie L; SMITH Tammy D; MUMAU Cindy J; RCYBAL Karen M . .