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location and grade. The Engineering Division personnel have the responsibility of <br />reviewing applications for completeness, determining if an associated erosion permit <br />review is required, and entering the permit information into the computer plan tracking <br />program. Engineering staff then route the application to the various reviewing divisions, <br />ending at the Maintenance Planning Section of the Maintenance Division. <br />If upon initial review of the application, the plans are found to be unclear, incomplete, or <br />inaccurate the application and plans will be returned to the applicant for correction and re- <br />submittal. <br />Personnel of the Maintenance Planning Section perform the final review. Utility lines are <br />evaluated for the construction techniques proposed, their location and depth in the public <br />way, and proximity to existing and proposed city owned facilities. The objectives`of this <br />evaluation are to determine conformance to rules and standards affecting work within the <br />public way, and to prevent or minimize interruption of services to the public due to a <br />permittee unknowingly excavating and damaging City infrastructure. <br />The Utility lnspector will make a field review of the area for the proposed work. Special <br />note will be made of any unusual or unique conditions observed in the field. Specific items <br />to note shall include: <br />Landscaping -Street and planting strip beautification is an area of great concern <br />to the lnspector. Any existing special landscaping will be documented. Upon <br />completion of the proposed work, the landscaping shall be returned to a condition <br />as near as possible to that which existed before such work began. <br />Trees -Overhead work may conflict with a #ree's branches, and underground work <br />with the tree's roots. Trees are a valuable. City resource and every effort shall be <br />taken to avoid any damage to a tree. The Urban Forester shall be notified and <br />requested to comment whenever the proposed work zone fails within the critical <br />root zone of a street tree. Special conditions for #ree protection and damage <br />prevention shall be noted on the permit application or associated plans. <br />Existing Utilities -Compare the drawings provided by Engineering Division <br />personnel to what can be visually located. Note any discrepancies and verify <br />locations prior to the issuance of the permit. Discrepancies shall be reported to the <br />Engineering Division personnel who will make the necessary corrections to existing <br />records. <br />Where needed, the Utility Inspector shall request the Transportation Division to <br />locate traffic signal and illumination conduits. The Utility Inspector will note any <br />conflicts with the proposed work and will specify requirements for the applicant to <br />coordinate resolution of such conflicts with the Transportation Division. A copy of <br />such permit requirements will be forwarded to the Transportation Division: <br />Existing Irrigation Systems -Where existing City-owned irrigations systems are <br />observed to be in conflict within the area of proposed work, the Utility lnspector <br />Utility & R/W Permit Policy 11 06/01/97 <br />