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Code, 1971 shall be imposed for review and issuance of an exception permit <br />for cutting a street whose surface is less than five years old. <br />1.4 Notwithstanding the provisions of R-7.302-A above, in emergency <br />situations verbal authorization may be granted by the Utility Inspector in lieu of a <br />written authorization for an exception to the street cut prohibitions. Emergency <br />situations are those in which immediate repair to damaged or malfunctioning <br />facilities is necessary to restore lost service to customers. Any verbal authorizations <br />shall be subsequently documented in writing by the Utility Inspector. <br />2. Notice Requirements. A provider planning to install a new facility, or perform <br />a major facility upgrade, within the public way under a standard right-of--way cut permit, <br />greater than 400 linear feet, shall provide notice to the City and all other utilities and <br />license holders identified in the most recent list of providers published by the Utility <br />Inspector who are licensed or franchised to provide services within the project area. The <br />purpose of this notification is to encourage collocation of facilities and minimize impacts on <br />the public way. The notice is intended to provide other utilities and license holders an <br />opportunity to install facilities in a joint trench or to coordinate work along the same street <br />segment while not unduly interfering with the provision of services to the originating <br />provider's customers. Notification timing and format will be determined by the initiating <br />provider so long as the notification purpose and documentation requirements are met. This <br />approach to notification will be monitored and periodically reviewed by the Utility Inspector <br />to determine efficacy in meeting the intent of these rules. <br />A copy of the current list of providers is attached hereto as Exhibit "B" for <br />informational purposes only. The Utility Inspector shall update the list as new providers <br />become active within the City and provide a copy thereof to the providers reflected in the <br />list. <br />Individual project notices shall be provided in a manner which documents receipt <br />of notice by the appropriate utilities and license holders. The notice shall include the <br />general anticipated location within the public way and nature of facilities to be placed, <br />along with the proposed project schedule. The notice shall also state the date by which <br />other providers must respond to the notice. Upon request, an applicant must provide the <br />City with documentation of the applicant's notification to other utilities or license holders. <br />In addition, each January, providers shall submit to the City and all other providers <br />a published list of proposed facility installation or major facility upgrade projects anticipated <br />to occur within the following 24 months. The intent of this annual notification is to provide <br />the City with adequate information to anticipate and manage impacts to the public rights-of- <br />way, and provide other providers with information helpful in planning for coordination of <br />work and collocation of facilities. This provision is not intended to require that a provider's <br />marketing plans or proprietary information be published or disclosed to other providers. <br />Administrative Order - 4 02/10/98 <br />