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Central Services <br />Facility Management <br />. City of Eugene <br />210 Cheshire <br />MEMORANDTJM Eugene, Oregon 97401 <br />(541)682-2690 <br />(541) 682-6222 FAX <br />www.ci.eugene.or.us <br />Date: May 5, 2005 <br />To: Eugene Budget Committee <br />From: Glen Svendsen, Facility Division Manager <br />Subject: Fire Station #1 Construction Cost Comparison -Question #71 <br />This memo provides information on the Fire Station #1 construction project, and compares the current <br />project costs with the February, 2002, cost estimate used to determine the amount of the Fire Project bond <br />measure adopted by the voters in the 2002 general election. The use of the proposed FY06 Capital <br />Budget addition to the Fire Station construction project is described. Finally, there are also some lessons <br />learned about approaching large scale projects that are summarized at the end of this memo. <br />Fire Station #1 Construction Contract <br />The construction of Fire Station #1 was separated into two packages as a method of "fast tracking" the <br />project by completing the first phase while continuing design on the building. The first phase included <br />hazardous materials abatement, demolition of the existing structures on the site and installation of pilings <br />';::..._ to support the eventual structure. The first phase of the. project, contracted to Brown Construction, was: <br />completed for $199,555, slightly below the project estimate. <br />The second phase was construction of the building itself. The original contract awarded.to Chambers <br />Construction was for $4,899,000, and included the base bid of $4,712,000, additional elements to <br />improve the functionality of the building beyond the basic requirement totaling $187,000. At the 90% <br />completion point, project change orders have added $121,000 to the original contract, which is a very low <br />change order percentage of 2.5% of the original contract amount. These change orders have primarily <br />been covered through the contingency built into the project budget. <br />Overall Fire.Projects Budget <br />The Fire Station #1 project is one of two projects that were funded in 2002 by a combination of bond <br />funds and General Fund resources. Construction of the Live Fire Training Facility was the second bond <br />measure project. The attached table provides a summary of the total budget for these projects. <br />The 2002 cost estimate was based on construction of a 23,500 square foot station. The final design for <br />Fire Station #1 called fora 28,000 square foot building, which was a 20% increase in size over the space <br />requirements defined in 2002. The overall scale of the building was determined by Fire and Emergency <br />Services Department requirements. <br />The difference in station size had a significant impact on the base construction bid. While the base bid <br />was significantly higher than estimated in 2002 (by approximately $765,000), the resulting cost per <br />square foot for the construction contract was the same as had been used for estimating purposes. This <br />_ means the difference in the construction bid was due to the size of the building, and the estimated per <br />square foot cost used for budgeting was accurate. <br />11 <br />