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City of Eugene /State of Oregon -Dept. of Transportation <br /> <br /> Agreement No. 25, 384 <br /> 3. Agency may utilize its own staff or subcontract any of the work scheduled under this <br /> Agreement provided Agency receives prior written approval of any staff, consultant <br /> or contractor by the State's Region 2 Right of Way office. <br /> 4. Agency represents that this Agreement is signed by personnel authorized to do so <br /> on behalf of Agency. <br /> 5. Agency's right of way contact person for this Project is Patrick Cox, Engineering <br /> Associate, City of Eugene Public Works Engineering Division, 99 East Broadway, <br /> Suite 400, Eugene, Oregon 97401, telephone (541) 682-5291, or assigned designee <br /> upon individual's absence. <br /> PAYMENT FOR SERVICES AND EXPENDITURES <br /> 1. In consideration for the services performed by State (as identified in the attached <br /> Exhibit A), Agency agrees to pay or reimburse State a maximum amount of $5,000. <br /> Said maximum amount shall include reimbursement for all expenses, including travel <br /> expenses. Travel expenses shall be reimbursed to State in accordance with the <br /> current Oregon Department of Administrative Services' rates. Any expenditure <br /> beyond federal participation will be from, or reimbursed from, Agency funds. <br /> Payment in Agency and/or federal funds in any combination shall not exceed said <br /> maximum, unless agreed upon by both Parties. <br /> 2. State shall upon execution of this Agreement, forward to Agency either: 1) a request <br /> to sign an irrevocable limited power of attorney to access the Local Government <br /> Investment Pool account of the Agency; or 2) a letter of request for an advance <br /> deposit. Agency shall make any advance deposit to the State's Financial Services <br /> Branch, in an amount equal to the estimate costs to be incurred by State for the <br /> Project. The preliminary estimate of costs is $5,000. Additional deposits, if any, <br /> shall be made as needed upon request from State and acceptance by Agency. <br /> Requests for additional deposits shall be accompanied by an itemized statement of <br /> expenditures and an estimated cost to complete Project. <br /> a. Agency agrees to pay or reimburse all salaries and payroll reserves of <br /> State employees working on Project, direct costs of rental equipment <br /> used, and per-diem expenditures, plus 10 percent surcharge on salary <br /> costs to cover administrative costs of Right of Way Section. <br /> b. State shall present invoices for 100 percent of actual costs incurred by <br /> State on behalf of the Project directly to Agency's right of way contact for <br /> review and approval. Such invoices shall be in a form identifying the <br /> Project, the agreement number, invoice number or account number, and <br /> shall itemize all expenses for which reimbursement is claimed. Invoices <br /> Page. 3 of 19 <br /> <br />