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SMITH Tammy D <br /> From: SMITH Tammy D <br /> Sent: Friday, April 03, 2009 12:13 PM <br /> To: RISDAL Lacey L; COLVIN Terry R; MILOVICH Scott R; WOLD Eric N <br /> Cc: CLARK Debbie D <br /> Subject: GJN's 4003,4474,4572, and 100011 <br /> Lacey, Terry, Scott, and Eric; <br /> In many ways these four projects are combined, so here is the big picture looks and how each project will be effected, to <br /> make sure we are all on the same page. <br /> Good Job Numbers effected: <br /> 4003 -Delta Ponds Enhancement <br /> 4474 -Golden Gardens Park <br /> 4572 -Delta Ponds ODFW Grant Grant 340 <br /> 100011 - POS Delta Ponds OWEB Grant Grant 341 <br /> Corps of Engineering $350,000 Grant 342 <br /> History: <br /> GJN4474 Golden Gardens Parks, in the construction contract there was a line to move dirt from Golden Gardens to Delta <br /> Ponds. Once the dirt was in the truck the Delta Ponds Enhancement project was to pay for the expense. At the time the <br /> post bid budget was submitted $370,000 of Stormwater funding was placed in this project to cover the expenses. This is <br /> also the dirt the Corp of Engineers was helping to pay to move and to be used as the match on the ODFW and OWEB <br /> Grants for building the benches at Delta Ponds. In March 2009, PWA moved $395,500 of expenses from Golden Gardens <br /> Park (4474) to Delta Ponds (4003). PWA would have preferred to issue the contract to charge both GG Park and DP, so <br /> the expenses would be charged and capitalized with the correct project. Also in March 2009, POS processed a journal to <br /> moved expenses from the bond funds to storm water funds for $368,374.89. <br /> <br /> To add to the mix the Corps of Engineering funds are sitting in two projects Delta Ponds ODFW Grant (4572) and Delta <br /> Ponds Enhancement (4003). If I have read each contract correctly along with the many a-mails on this subject, the Corps <br /> of Engineering funds were to be used to create benches at Delta Ponds for native trees and plants to be planted over a <br /> two year period. The corps funds were also going to be used as the 25% match for both the ODFW Grant (340) and the <br /> OWEB Grant (341). <br /> Upcomine Chanees: <br /> For GJN4474: PWA will move: <br /> 1. $368,374.89 of expenses back to Fund 324 - 2006 Pros Bond Fund. <br /> 2. Transfer the Stormwater Funding back to Fund 531-Stormwater Rehab and Delta Ponds $370,000 <br /> 3. Reduce the outstanding purchase order to $25,000 for the 2 year plant stabilization and retainage. Sent request <br /> 4/2/2009 <br /> 4. PWE expects cost to finish the project will be $30,000 which includes the $25,000 on the purchase order. <br /> 5. PWA has completed moving expenses to GJN4003. $395,500 <br /> GJ N 4572: <br /> 1. PWA will move the rest of the Corps funding to GJN4003, as outlined in the September 19, 2008 e-mail from <br /> Scott Milovich to Eric W, Lacey R, Michelle C, and Tammy S outlining Scott and Eric's discussions. $139,850 <br /> FW: Update on <br /> Delta Ponds and <br /> 2. Process grant reimbursement request if ready. <br /> i <br /> <br />