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FUND 334 BALANCING CHECKLIST <br /> Procedure Checklist (After locating opening and refreshing the appropriate Fund File) Date Initials <br /> 1. On the Fund Schedule, Check to make sure, last year's actual Ending Working Capital <br /> (bottom column 2) agrees with the current year's Audited Beginning Working Capital (top ,2, ~ - -z <br /> ~ column 4 . ~ ~ ~ <br /> 2. Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule ~ <br /> "FYxx EE Adjust" . Please footnote and provide supporting documentation for revenues. / <br /> 3• Enter Expenditure Experience Estimates in the gray column in the middle of the fund <br /> schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure <br /> estimates are for known actions, including supplemental budget #2 and #3 requests. Please Z/~ <br /> footnote the chan es and provide the bud et 'ournal as supportin documentation. <br /> 4. In Performance Budgeting, enter Ending Working Capital from FYOB as Beginning Working ~f <br /> Ca ital for FY .This will update the Fund Schedule. I~ <br /> 5. Review operating budget entries. Ensure that the following entries have been made and <br /> appear reasonable: <br /> Facilities Rates Fleet and Radio Rates <br /> Health Rates Diversity Expenditures <br /> j Risk Rates & Surcharge Coordinated Training <br /> ~ Information Services Rates <br /> If necessary, make marginal changes to FY07 operating revenues and expenditures in <br /> Performance Budgetin <br /> j 6. In Performance Budgeting make all entries into the fund that have not already been entered ~ <br /> for next ear's bud et. <br /> j 7. Ensure that all footnotes are on the fund schedule and that supporting documentation is ` ~ <br /> ~ <br /> attached see checklist below . <br /> 8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) <br /> are bud eted in the other funds. <br /> 9. Ensure that the capital bud et information is correct) reflected on the schedule. z <br /> 10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted. <br /> expenditures and that Ending Workin Capital for FY08 equals zero. <br /> j 11. Check the future year FTE count located on the upper right hand corner of the fund schedule <br /> and the historical FTE count located on the bottom of'the fund schedule. Footnote any <br /> chan es. <br /> 12. Review the Fund Reconciliation Worksheet. ~ <br /> 13. Turn in Fund Schedules and all supporting documentation to the Budget Office. <br /> <br /> i <br /> Documentation Checklist (Turn the following items into the Budget Office) Date Initial <br /> 1. Fund Reconciliation Worksheet Z ~ <br /> 2. Fund Schedule ~ <br /> 3. Pivot Table Report.including sorts by: <br /> Revenue II Budget Types <br /> Expenditures <br /> 4. Excel Decision Packa e Report r' <br /> 5. Supporting Scedules including: <br /> *Bonded Debt Schedule Interfund Loan Agreements <br /> *Interfund Transfers Schedule Decision Package Templates8 <br /> *Interest Schedule Other fund Fund Schedules <br /> *CSA Spreadsheet affected by transfers <br /> *Capital Budget Spreadsheet <br /> *Included in the Fund Balancin Manual <br /> 6. Supporting documentation for Revenue and Expenditure Experience Estimates including <br /> copies of revelant SB#2 and SB#3 'ournals ~I~ ' <br /> 7. Supporting documentation for an chan es in current ear FTE ~ i~ <br /> 8. A cop of the Excel spreadsheet showing all Revenue Profiles have been updated z <br /> 9. A cop of this checklist! z <br /> _ <br /> <br />