New Search
:-JNQ 336 BALANCING CHECKLIS . <br /> <br /> . Procedure Checklist (After locating, opening, and refreshing the appropriate Fund File) Date Initials <br /> 1. On the Fund Schedule, Check to make sure, last year's actual Ending Working Capital <br /> (bottom column 2) agrees with the current year's Audited Beginning Working Capital (top <br /> 'i column 4 . <br /> 2. Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule <br /> "FYxx EE Adjust" . Please footnote and rovide su ortin documentation for revenues. z~9 % <br /> I 3• Enter Expenditure Experience Estimates in the gray column in the middle of the fund <br /> schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure <br /> estimates are for known actions, including supplemental budget #2 and #3 requests. Please <br /> footnote the Chan es and rovide the budget 'ournal as sup ortin documentation. <br /> 4. In Performance Budgeting, enter Ending •Working Capital from FYO$as Beginning Working y~~ <br /> j Capital for FY .This will update the Fund Schedule. <br /> ~ 5. Review operating budget entries. Ensure that the following entries have been made and <br /> ~ appear reasonable: <br /> Facilities Rates Fleet and Radio Rates <br /> Health Rates Diversity Expenditures <br /> Risk Rates & Surcharge Coordinated Training . <br /> Information Services Rates • <br /> tf necessary, make marginal changes to FY07 operating revenues and expenditures in Zrg <br /> Performance Bud etin ~ <br /> i 6. In Performance Budgeting. make all entries into the fund that have not already been entered <br /> for next ear's bud et. ~ <br /> 7. Ensure that all footnotes are on the fund schedule and that supporting documentation is / <br /> attached see checklist below . , <br /> I~' ~ <br /> 8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) ~ <br /> are bud eted in the other funds. <br /> 9. Ensure that the ca ital bud et information is correct) reflected on the schedule. <br /> 10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted <br /> ex enditures and that Endin Workin Ca ital for FY08 a uals zero, 2~~ <br /> I 11. Check the future year FTE count located on the upper right hand corner of the fund schedule <br /> and the historical FTE count located on the bottom of the fund schedule. Footnote any / <br /> <br /> ! chan es. ~f <br /> 12. Review the Fund Reconciliation Worksheet. <br /> 13. Turn in .Fund Schedules and all supporting documentation to the Bud of Office. Z. 3 <br /> <br /> j Documentation. Checklist (Turn the following items into the Budget Office) Date Initial <br /> 1. Fund Reconciliation Worksheet <br /> 2. Fund Schedule <br /> 3. Pivot Table Report including sorts by: <br /> Revenue All Budget Types ~ <br /> 7 <br /> Expenditures <br /> 4. Excel Decision Package Report ~ <br /> 5. Supporting Scedules including: <br /> *Bonded Debt Schedule Interfund Loan Agreements <br /> *Interfund Transfers Schedule ecision Package Templatese <br /> *Interest Schedule Other fund Fund Schedules <br /> *CSA Spreadsheet affected by transfers ~ ci ~ <br /> Ca ital Bud et S readsheet <br /> p 9 p <br /> *Included in the Fund Balancin Manual <br /> 6. Supporting documentation for Revenue and Expenditure Experience Estimates including ~ <br /> copies of revelant SB#2 and SB#3 'ournals 1 <br /> 7. Su ortin documentation for an chan es in current ear FTE ~ <br /> 8. A co of the Excel spreadsheet showin all Revenue Profiles have been updated • <br /> 9. A cop of this checklist! z/q <br /> <br />