New Search
' FUND 133 BALANCING CHECKLIS <br /> Procedure Checklist (After locating, opening, and refreshing the appropriate Fund File) Date Initials <br /> 1. On the Fund Schedule,-Check to make sure, last year's actual Ending Working Capital <br /> (bottom column 2) agrees with the current year's Audited Beginning Working Capital (top I <br /> f <br /> column 4 . ~~l ~q~. <br /> 2• Enter Revenue Experience Estimates in the gray column in the middle of the fund schedule <br /> "FYxx EE Adjust" . Please footnote and provide supporting documentation for revenues.. ~J~Io 9 J <br /> 3• Enter Expenditure Experience Estimates in the gray column in the middle of the fund <br /> schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure <br /> estimates are for known actions, including supplemental budget #2 and #3 requests. Please '~~~'/4 i <br /> footnote the chari es and provide the budget 'ournal as supportin documentation. / <br /> 4. In Performance Budgeting, enter Ending Working Capital from FY07 as Beginning Working <br /> Ca ital for FY08. This will update the Fund Schedule. j~r~f~~ <br /> 5. Review operating budget entries. Ensure that the following entries have been made and <br /> ~ appear reasonable: <br /> Facilities Rates Fleet and Radio Rates <br /> ~ Health Rates Diversity Expenditures <br /> Risk Rates & Surcharge Coordinated Training <br /> Information Services Rates ~r~' <br /> If necessary, make marginal changes to FY07 operating revenues and expenditures in <br /> Performance Bud etin . <br /> 6. In Performance Budgeting make all entries into the fund that have not already been entered i~J~( ~ <br /> for next ear's bud et. ~ <br /> 7. Ensure that all footnotes are on the fund schedule and that supporting documentation is i~J~ c <br /> attached see checklist below . ~ ~ .3 <br /> 8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) ; ~ <br /> lv~ty ~ t 3 <br /> -are budgeted in the other funds. <br /> 9. Ensure that the capital bud et information is correct) reflected on the schedule. E~ Nl~ `T~ <br /> 10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted <br /> expenditures and that Endin Workin Capital for FY08 a uals zero. 'C~~ chi <br /> 11 • Check the future year FTE count located on the upper right hand corner of the fund schedule <br /> and the historical FTE count located on the bottom of the fund schedule. Footnote any , <br /> chan es. <br /> <br /> ii 12. Review the Fund Reconciliation Worksheet. iy~~, o~ <br /> <br /> ~ 43. Turn in Fund Schedules and all supportin documentation to the Bud et Office. <br /> Documentation Checklist (Turn the following items into the Budget Office) Date Initial <br /> 1. Fund Reconciliation Worksheet r' <br /> 2. Fund Schedule ~g <br /> 3. Pivot Table Report including sorts by: <br /> Revenue All Budget Types <br /> Expenditures ? ® ,Ji~°l~~ !J <br /> 4. Excel Decision Package Report <br /> 5..Supporting Scedules including: <br /> *Bonded Debt Schedule Interfund Loan Agreements <br /> *Interfund Transfers Schedule Decision Package Templates8 <br /> *Interest Schedule Other fund Fund Schedules <br /> *CSA Spreadsheet affected by transfers <br /> *Capital Budget Spreadsheet irk ~ <br /> *Included in the Fund Balancin Manual e- r 1 <br /> 6. Supporting documentation for- Revenue and Expenditure E perience Estim es including <br /> copies of revelant SB#2 and SB#3 'ournals ~ <br /> 7. Sup orting documentation for an chan es in current ear FTE <br /> 8. A cop of the Excel spreadsheet showing all Revenue Profiles have been updated <br /> 9. A cop of this checklist! ~ <br /> _ % <br /> _ <br /> <br />