Fund 342 FY10 Fund Balancing - Laserfiche WebLink

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JND 342 BALANCING CHECKLIS. Procedure Checklist (After locating, opening, and refreshing the appropriate Fund File) Date Initials 1. On the Fund Schedule, Check to make sure, last year's actual Ending Working Capital (bottom column 2) agrees with the current year's Audited Beginning Working Capital (top Ilo) ~ column 4 . / IQ ~ 2. Enter Revenue Experience Estimates in the gray column inthe middle of the fund schedule ii "FYxx EE Adjust" . Please footnote and provide supportin documentation for revenues. ~ I ~ 3• Enter Expenditure Experience Estimates in the gray column in the middle of the fund schedule ("FYxx EE Adjust"). The only changes that should be made to expenditure j estimates are for known actions, including supplemental budget #2 and #3 requests. Please footnote the than es and provide the bud et 'ournal as supportin documentation. ~ I(~ ~ 4. In Performance Budgeting, enter Ending Working Capital from FY051' as Beginning Working Ca ital for FY~~. This will update the Fund Schedule. r~J~- 5. Review operating budget entries. Ensure that the following entries have been made and appear reasonable: Facilities Rates Fleet and Radio Rates Health Rates Diversity Expenditures ~ Risk Rates & Surcharge Coordinated Training ff Information Services Rates N I~ If necessary, make marginal changes to FY07 operating revenues and expenditures in ~ Performance Budgeting. ~,~-~Q ~-u.~.c~. 6. In Performance Budgeting make all entries into the fund that have not already been entered for next ear's bud et. l ~ ~ o ~ ~ 7. Ensure that all footnotes are on the fund schedule and that supporting documentation is attached .see checklist below . 'l1~ i3 i 8. Ensure that all transactions affecting other funds (interfund transfers, interfund loans etc.) are bud- eted in the other funds. i~~+~(oS ~ ' 9. Ensure that the capital bud et information.is correct) reflected on the schedule. ~/i~ 9 , 10. Refresh Fund Schedule and ensure that the budgeted resources equal the budgeted expenditures and that Ending Workin Capital for FYOi~ e uals zero tab r„ 11. Check the future year FTE count located. on the upper right hand corner of the fund schedule and the historical FTE count located on the bottom of the fund schedule. Footnote any Chan es. ~ N l~ 12. Review the Fund Reconciliation Worksheet. ~Ir~ 5 %3 13. Turn in Fund Schedules and all supporting documentation to the Bud et Office. Documentation Checklist Turn the following items into the Budget Office) Date Initial 1. Fund Reconciliation Worksheet `3 2. Fund Schedule t/~~, ~ 3. Pivot Table Report including sorts by: Revenue All Budget Types Expenditures ? '1«~~; ~ 4. Excel Decision Packa a Report «iY+ r` 5. Supporting Scedules including: *Bonded Debt Schedule Interfund.LoanAgreements *Interfund Transfers Schedule Decision Package Templates8 *Interest Schedule Other fund Fund Schedules *CSA Spreadsheet affected by transfers *Capital Budget Spreadsheet *Included in the Fund Balancin Manual ~ ec( e-~~.~. '~i4%~ i3 6. Supporting documentation for Revenue and Expenditure Experience Estimates including copies of revelant SB#2 and SB#3 'ournals ~1~, ~ 7. Supporting documentation for an changes in current ear FTE alp. 8. A co of the Excel spreadsheet showin all Revenue Profiles have been updated ~ .1 0 9. A co of this checklist! .