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Management Practices Self-Assessment <br /> 5.6 Legal Records <br /> Le al counsel rovides uidelines for record retention for evidence in an liti ation. <br /> 9 p 9 Y 9 <br /> Records are retained in the event of filing of claims or lawsuits against the agency. These records <br /> frequently will be subpoenaed by plaintiffs in lawsuits against the agency. They can provide <br /> valuable testimonials in defense, particularly with respect to any settlement of the claim or <br /> lawsuit. <br /> 1 <br /> i <br /> Assigned to: Tammy Donahue Initial Review Date: 2/12/2003 <br /> Completed by: Tammy Donahue Compliance Date: <br /> Amount Complete: Full Compliance <br /> <br /> j Documentation/Directives: <br /> Supervisors Guide -Liability/Property Claims Management Program <br /> Supervisor's Guide to Accident Investigation <br /> Agency Compliance: <br /> Record retention guidelines have been established with the guidance of the City's Legal Counsel and City <br /> Recorder to comply with all applicable State of Oregon record retention laws. Furthermore, the City of <br /> Eugene has established policies for the maintenance and retention of public records. <br /> In the case of employment related records, all records are archived by HRRS according to a schedule set by <br /> the Oregon Public Records Law. Any subpoena of City records would first be served and approved by <br /> either the City Manager, the HRRS Director, or the City Attorney. <br /> Each division in Public Works follows the State's records retention schedule for maintaining records. <br /> . Disposal of records is reviewed and approved prior to disposal. The disposal authorization form is <br /> forwarded to the City Recorder's office. <br /> ©2004 American Public Works Association Version 5.0 <br /> 120 <br /> <br /> i <br /> _ _ _ _ <br /> <br />