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Management Practices Self-Assessment <br /> 2.35 Personnel File Access <br /> The agency has a written policy which defines and determines access to personnel files. <br /> Every employee has a right to confidentiality of his or her personnel file; personnel files must <br /> remain confidential and have restricted access. A clearly documented statement defines the <br /> employees right to review the file, and designates the immediate supervisors and other personnel <br /> within the agency who have access to this information. <br /> Assigned to: Tammy Donahue Initial Review Date: 12/27/2002 <br /> Completed by: Tammy Donahue Compliance Date: <br /> i <br /> Amount Complete: Full Compliance <br /> <br /> 3 <br /> Documentation/Directives: <br /> APPM Policy Manual <br /> Personnel Files: Chapter 2.1.5 <br /> AFSCME Contract: <br /> Article 32 -Personnel Records <br /> Agency Compliance: <br /> All personnel files are kept in secure, locked file cabinets. City policy limits access of personnel files to <br /> supervisors and managers, and a limited number of clerical employees who maintain the files. Employees <br /> can request to review their own file, or can authorize a union representative or legal representative to <br /> review their file. <br /> s <br /> ©2004 American Public Works Association Version 5.0 <br /> 68 <br /> <br />