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Management Practices Self-Assessment <br /> <br /> j <br /> 2.5 Personnel Leave <br /> <br /> ~ The agency maintains a personnel leave reporting system. <br /> A personnel leave monitoring and reporting procedure should provide a method of monitoring <br /> employee absence, and will aid supervisors in planning work schedules while considering <br /> accrued leave allowance policies. <br /> <br /> i <br /> <br /> I <br /> Assigned to: Tammy Donahue Initial Review Date: 11/18/2002 <br /> Completed by: Tammy Donahue Compliance Date: <br /> Amount Complete: Full Compliance <br /> Documentation/Directives: <br /> APPM Policv Manual <br /> Family Medical and Parental Leave -Request Procedure: Chapter 10.1 <br /> Sick Leave: Chapter 10.2 <br /> Vacation for Non-Represented Employees: Chapter 10.4 <br /> Special Provisions for Extended Illness (leave donation program): Chapter 10.4.11 <br /> Military Leave: Chapter 10.5 <br /> Leave of Absence Without Pay: Chapter 10.9 <br /> AFSCME Contract: <br /> Articles 18 (Vacations), 25 (Sick Leave), 26 (Family Medical and Parental Leave), 29 (Military Leave), <br /> Article 31 (Leave Without Pay) <br /> Human Resources Work Plan <br /> HR Information Systems Section <br /> <br /> ' Agency Compliance: <br /> Employees accrue various leave banks: Supervisors have the ability to access the City's Central Human <br /> Resource Management System to verify and monitor employee leave balances. Individual divisions have <br /> established processes where the office supervisor or timekeeper produces leave balance reports each pay <br /> period, and distributes that information to the division supervisory staff. Each supervisor is responsible for <br /> tracking planned absences and factoring those elements in when establishing a work schedule for his/her <br /> crew or work group. Additionally, paycheck advices or check stubs contain up-to-date leave balances so <br /> employees can monitor their balances personally. More recently, the City has added apassword-protected <br /> "My Employee Information" section to the City Intranet so each employee can view his or her accrual and <br /> leave history online. <br /> Additionally, several City policies and the AFSCME Contract have specific procedures or timeframes for <br /> employees to follow when requesting leave time. For example, if an employee is requesting family leave, <br /> for a predictable situation, they need to provide 30 days advance notice. If an employee is requesting an <br /> unpaid leave of absence, they need to make the request in writing, and allow enough time for management <br /> review. For military leave, employees need to provide a copy of their official orders prior to going on <br /> leave. <br /> ©2004 American Public Works Association Version 5.0 <br /> 23 <br /> <br />