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,A <br /> ,Personnel Records <br /> j Official file is maintained in HRRS <br /> Duplicate file is maintained in the department <br /> What goes in a Personnel File? <br /> . Employment application packets <br /> . Hire, transfer, promotion, or demotion letters <br /> .Performance appraisals (signed by employee) <br /> . Employee responses to appraisals <br /> ~ .Documentation of discipline <br /> .Documented counselings or formal directives. <br /> . Letters/memos of commendation <br /> . Outside employment forms <br /> .Leave of absence requests <br /> .Copies of certifications <br /> . Education degrees or training certificates <br /> <br /> I <br /> Personnel Records (continued) <br /> What should NOT be in a personnel file? <br /> • Grievances <br /> . EEOC or BOLI complaints <br /> . Lawsuits <br /> . Medical information <br /> 2 <br /> <br />