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Project Review <br /> Category: Human Resource Management <br /> Number: 2.38 <br /> Title: Personnel File Access <br /> <br /> ' Statement: The agency has a written policy which defines and determines access to personnel <br /> files. <br /> Descripfion: Every employee has a right to confidentiality of his or her personnel file; personnel <br /> files must remain confidential and have restricted access. A clearly documented <br /> statement defines the employees right to review the file, and designates the <br /> immediate supervisors and other personnel within the agency who have access to <br /> this information. <br /> Assigned To: Tammy Donahue <br /> Date of Initial Review: 12/27/2002 <br /> Applicable to Agency: Yes <br /> Self Assessment <br /> Compliance Status: Full Compliance <br /> Date of Compliance: 12/27/2002 <br /> Completed By: Tammy Donahue <br /> Directive/Documentation: APPM 3-227.2 Personnel Files <br /> http://ceonline/appm/3-226.wpd <br /> AFSCME Contract Article 33 -Personnel Records <br /> \lcesrv500\onl ineWFSCM E1AfscmeColAfscmeCon~1.wpd <br /> Interview/Observation: 04/06/2004 -Michelle Cline, HR Information Systems Manger, HRRS reviewed and <br /> provided input. . <br /> Agency Compliance: All personnel files are kept in secure, locked file cabinets. City policy limits access ' <br /> of ersonnel files to er of clerical <br /> su ervisors and mana ers and a limited numb <br /> P P g <br /> employees who need to maintain the files. Employees can request to review their <br /> own file, or can authorize a union representative or legal representative to review <br /> their file. <br /> Actions to Comply: <br /> Evaluator Suggestions: <br /> Evaluator Requirements: <br /> Evaluator Note: <br /> Project Manager's Signature: Date: L <br /> Agency Director's Signature: Date: ~ ' ~ ` c~~- <br /> APWA Self Assessment - 4th Edition # 2.38 Page 7 of 7 <br /> _ _ _ _ _ _ <br /> <br />