2.34 Employee Recognition - Laserfiche WebLink

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l Note: This is a draft and was last revised October 2, 1996 Guidelines for Recognition Expenditures I i 1. When considering expending time (whether it is to set up an event or work time for others to attend an event) or money (for awards, flowers, ~ plaques, food, decorations, etc.) for any type of recognition, ask two essential questions: a. Is the expense reasonable? (Not excessive or irresponsible) b. Can you tie the expense to a public purpose? (Are you acting on behalf of the organization to further something that is in the public interest versus the interest of individual employees and coworkers?) 2. A plaque, framed certificate or other official City of Eugene memento for a departing employee is an appropriate expenditure. 3. A modest amount of food and beverage for an employee departure or department/division recognition event is an appropriate expenditure. 4. As a general guideline, employee departure events should be planned to begin no earlier than one hour from the end of a work shift, so that the majority of the event takes place during non-work hours for most employees in attendance. Every effort should be made to .minimize work time used to plan and prepare for a retirement event. 5. Expenditures that do not meet the "public purpose" test include the following: - gift certificates or other items (including cash) for individual performance that are not directly tied to extraordinary performance of their jobs or that are not related to years of service recognition (in other words, you can't reward an employee for d oing the job he/she is already ...........................paid to do) - flowers for new, promoted, ill/injured or retiring/resigning employees - rent for use of a facility for a retirement send-off - entertainment expenses for an employee recognition event (music, magician, etc.) 6. There are no restrictions on employees' pe rsonal contributions to gifts or other expenditures for recognition purposes.