New Search
DONAHUE Tammy G <br /> From: TOWLE Helen K <br /> Sent: Thursday, January 08, 2004 7:39 AM <br /> To: *Eugene HR Division <br /> Subject: FW: PUBLIC RECORDS <br /> ~I <br /> I <br /> 1 <br /> -----Original Message----- <br /> ' From: FELDMAN Mary H <br /> Sent: Wednesday, January 07, 2004 6:02 PM <br /> To: *Eugene Division Managers; *Eugene Exec Managers and Assistants <br /> Subject: PUBLIC RECORDS <br /> Date: January 7, 2004 <br /> To: Department and Division Managers <br /> From: Mary Feldman, City Recorder <br /> Subject: Public Records Requests <br /> Effective today, City Manager Dennis Taylor has adopted Administrative Order No. 21-04-01 establishing policies and <br /> procedures for responses to public record requests. Anew Public Records Requests Fee Schedule, replacing the one <br /> adopted in 1993, will become effective February 2. <br /> These orders are the result of a lengthy review process by the Public Records Committee formed in 2001. Many of you <br /> were involved in that process and are aware that it found the responses to requests and the fees being charged were not <br /> consistent, and varied between the different departments. The revised fee schedule establishes uniform fees to be <br /> I charged by all City departments and a process for considering requests for fee waivers. The new policies and procedures <br /> <br /> j provide guidance to City staff in processing requests for public records. <br /> <br /> I <br /> The purpose of this memorandum is to call your attention to a key component of the new procedures which requires your <br /> attention. Within ten days of receipt, of this copy of the Order, each department manager or division manager (for <br /> large departments) is to designate a staff person to serve as the Public Record Coordinator (PRC) for that <br /> department or division and is to forward the name of that person to the City Recorder. <br /> Duties of the PRC are outlined in Administrative Order No 21-04-01 Sections I-3; I-4.2; I-4.3; I-5; and I-6.. The City <br /> Attorney's Office and I are currently developing the required training for the PRCs, which will be scheduled in early <br /> February. <br /> Please let me know the name of your department or division's designated Public Record Coordinator no later <br /> than Friday, January 23. <br /> Thank you in advance for helping to ensure that all requests for public records are dealt with consistently as we strive to <br /> meet the public's expectation for fair and efficient responses to their requests. If you have any questions about the new <br /> policies or procedures, please don't hesitate to contact me by e-mail or phone at ext. 8353. <br /> Co ies of Administrative Order No. 21-04-O1 ado tin olicies and rocedures and of Administrative Order No. 21-04- <br /> p p gp p <br /> 02 concerning the public records requests fee schedule are attached. <br /> 1 <br /> <br />