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Project Review <br /> Category: Human Resource Management <br /> Number: 2.31 <br /> i <br /> Title: Contract Distribution <br /> Statement: The agency has a documented pracfice in union contract management including <br /> dissemination of contract agreemenfs, review of amendments to administrative <br /> policies, and notice fo all supervisory and management personnel of fhe terms of <br /> fhe agreement affecting fhe personnel under their supervision. <br /> Description: Review of administrative policies is accomplished in as timely a manner as possible <br /> following negotiations. A reasonable time period is provided for the purpose of <br /> reviewing and amending these policies. The agency should consider supervisory <br /> and managerial training and staff meetings concerning the agreement. This <br /> <br /> j process should include an expression of the agency's philosophy and ensure that <br /> the terms of the agreement are met in spirit as well as through technical <br /> compliance. <br /> Assigned To: Tammy Donahue <br /> Date of Initial Review: 12/27/2002 <br /> Applicable to Agency: Yes <br /> Self Assessment <br /> Compliance Status: Full Compliance <br /> Date of Compliance: 1/23/2003 <br /> Completed By: Tammy Donahue <br /> Direcfive/Documentation: HRRS Workplan <br /> http://ceonline/ then click on HRRS link from drop down box then select Work Plan. <br /> PW Workplan <br /> http://ceonline/ then click on Public Works link from drop down box then select <br /> FY05 Workplan. <br /> Bargaining notes <br /> Good management practices <br /> New Supervisor Orientation -Training Outline <br /> Interview/Observation: 04/06/2004 -Helen Towle, Human Resource Division Manager, HRRS reviewed <br /> and provided input. <br /> Agency Compliance: Upon ratification of the new collective bargaining agreement, HRRS compiles a <br /> summary of the changes, schedules and conducts trainings for supervisors and <br /> managers. The union is allowed a reasonable amount of work time to brief their <br /> ..employees of the changes, as well. The contract is made available in legislative <br /> format prior to the agreement being produced in its final format. Once the final <br /> copies are available, HRRS sends a copy of the new contract to every supervisor <br /> and manager. The Union sends a copy to all employees covered by the agreement <br /> with HRs assistance. As new employees are hired at the City, they are provided a <br /> copy of the contact at new employee orientation. <br /> During New Supervisor Orientation, new supervisors receive training in labor <br /> relations, including the City's commitment to honoring the AFSCME contract and <br /> having a positive working relationship. <br /> Actions to Comply: <br /> APWA Se/fAssessment - 4th Edition # 2.39 Page 9 of 2 <br /> _ <br /> <br />