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City of Eugene <br /> Human Resource and Risk Services Policies <br /> change of schedule. Examples of acceptable use include contacting a spouse or <br /> <br /> j , child care giver to advise them that the employee is going to be late getting home <br /> or picking up children. Use is also allowable for employees in the field for <br /> personal calls that cannot wait until the employee can gain access to a regular <br /> telephone. <br /> E-Mail: <br /> The City recognizes the occasional need, during work hours, to use e-mail to take <br /> care of a variety of matters that can only be accomplished during regular working <br /> hours. Personal e-mail use made on City computers during working hours should <br /> be as brief as possible (less than a screen's worth) and infrequent (around 3-4 per <br /> day). Examples of acceptable e-mail use include conferring with a child's school, <br /> arranging child care, communicating with family members, or contacting a <br /> business-that is not open when the employee is not at work. <br /> Fax Machines/Printers, Copiers: <br /> Limited personal use of fax machines, printers, copiers is acceptable if the use is <br /> minimal (less than 10 pages), infrequent (not more than three times in a month), <br /> and the employee reimburses the City for all expenses (.OS/page). Examples of <br /> acceptable use include copying a tax return, printing a resume, and faxing an <br /> order. Sending faxes long distance is only allowed if the employee uses a <br /> personal calling card.. <br /> Computers and Internet: <br /> The personal use of city computer hardware and software, including Internet <br /> access, is acceptable in limited circumstances. The use must be at lunch or <br /> immediately before or after work. Use requires supervisor approval. In addition, <br /> each department may develop rules regarding access to the work place before and <br /> after regular working hours. No personal software may be loaded onto city <br /> computers. <br /> Use of city computers and Internet access should be as brief as possible (less than <br /> one hour) and infrequent (around 2-3 times per week). E-mail use must not <br /> include mass distributions, e.g., chain "letters". Examples of acceptable uses <br /> include composing a letter, sending or receiving e-mail from a friend, or checking <br /> account balances at the credit union. <br /> Human Resource and Risk Services Revised: 09/16/02 <br /> <br />