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Respectful Workplace Environment. <br /> Implementation Steering Committee Meeting <br /> August 13, 2003 <br /> Members Present All <br /> ~'i <br /> ~ Parking Lot Issues -Kept Communicating Meeting Progress in the Parking Lot. <br /> Review Agenda -After discussion about whether to choose one issue to work on first <br /> as a test case, or to have a discussion about process and the role ofithe committee,. the <br /> <br /> j group chose to proceed with trying out a process on one issue as a pilot, making <br /> adjustments as the group gains experience. For future reference: <br /> 1) The test case does not have to proceed all the way through implementation if the <br /> group chooses to work on more than one issue at a time, or chooses. to focus on .the <br /> overall workplan. <br /> 2) Coordinating all of the issues-how one effects another mighfi be a good exercise to <br /> help the group make the best use of their time. <br /> Identify and Choose One Issue to Work on First (Test Case) - Through a consensus <br /> process, the group chose to work on Issue #5 first (Appreciation for Work Done and <br /> _ Supervisor/Lead Worker on Site Visits). <br /> F <br /> Criteria Used: <br /> Timely Issues 8 and 5 were identified as timely issues. <br /> Affects Everyone -Issues 4, 5, and 6 were identified. <br /> Less Complex -Issues 5 and 6 were identified. <br /> See Change Quickly -Issue 5 was identified. <br /> Provides aFoundation -Issues 5 and 6 were identified. <br /> The Committee chose Issues. #5 (initially with 10 votes), #6 (initially with 4 votes), #4 <br /> (initially with 2 votes), and #8 (initially with 4 votes). Consensus for #5 -Appreciation. <br /> Determine a Process for Addressing the Test Case Issue -Margaret presented the <br /> Plan, Do, Check, Act (PDCA) .process for continuous improvement. Applied to the <br /> group's issues, it could be interpreted as follows: <br /> Plan: Develop theories about why issues exist through probable cause analysis -with <br /> the goal to get to the root cause of the issue. <br /> Do: Test theories through fact finding or data gathering.. This may take the form of <br /> surveys of the yard staff, focus groups, or other data gathering methods. <br /> Check: Check test results. Bring results of fact finding back to the committee.. <br /> Act: Act on test results. Make a decision about what a possible solution might be. <br /> Plan: Identify opportunities to effect asolution - make a plan to implement. <br /> Do: Implement the plan (may want to test the implementation plan with yard staff at <br /> this point). <br /> <br />