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- ~^~o ' 1` <br /> • t <br /> above for professional service contracts. <br /> i <br /> 7. Authority to Direct Vendors. The Project Manager will have authority to provide <br /> direction to, the vendors comparable to the existing parameters given to 4J project managers <br /> within the FM Department. ,The FM Department and Project Manager will implement a <br /> system of regular communication with each other to act~as a team. <br /> 8. Steering Committee. The City will appoint 3-5 people to meet weekly with the design <br /> team to provide guidance. Appointed City staff will likely represent Parks Planning, Parks <br /> Maintenance, Library Recreation & Cultural Services, and Public Works Engineering. The <br /> School District will also have 3-5 members, likely consisting of the Facilities Director, the <br /> District Architect, and the District Athletic Director. (Ctver time, the District does not <br /> ; <br /> j anticipate that all three of the proposed District staff will be at all meetings). <br /> 9. Design Advisory Committee. The City Public Works Director and the District Facilities <br /> Director, upon consultation respectively with the City Manager and Superintendent of <br /> Schools, will create a community design advisory committee to melt regularly during design. - <br /> Planningwill be reviewed with this group and their feedback will be solicited and <br /> ' incorporated into the decision-making process. <br /> 10. Policy Committee. A committee comprised of the following City and 4J representatives <br /> will be consulted on policy matters, and in the event there is disagreement in the regular <br /> . ----decision-making-pr-Deese:-Gity-IViznager--or-deslgnee~ <br /> Public-Works Director or-designee,-.__ <br /> District Superintendent or designee, District Facilities Director or designee. <br /> 11. Decision-Making. The parties agree that decisions regarding the implementation of this <br /> ' agreement will be first discussed and ideally resolved at the lowest possible level. If impasse <br /> is reached, disputed issues will next be forwarded as foIlows: - <br /> a) From the Project Management team to the Steering Committee; <br /> ~ b) From the Design Advisory Committee to the Steering Committee; <br /> c) From the Steering Committee to the Policy Committee. <br /> <br /> ' - If unsuccessful, the parties will attempt to find as expedient and cost-effective means as <br /> possible to resolve the dispute, and further, agree to utilize an independent mediator before <br /> arbitration or litigation is pursued. <br /> 12. Force Account Work. Both the Cite and District may use their own forces toward this <br /> r his <br /> n -ill addres fo t <br /> ro'ect. The Project Mana rand FM de artme t ~s sand bud t the costs <br /> p l 1 ~ P ~ <br /> work Poll©wing the intent of the shared costs provisions of this agreement. <br /> 13. Time is of the Essence. As such, both parties agree to commit full resources as. identified <br /> above to this effort <br /> ~~1~ Budget. The 4j/City of Eugene partnership is based upon the budget presented in _ <br /> Attachment C. This budget has been established through cost estimates developed for the <br /> three Youth -Sports ($2,342,250) and the four Multi-Use Athletic Fields ($6,228,703).. <br /> YOUTfi SPORTS PARK September 8, 1999 - <br /> _ PR6GRAi~MA1~A~EivfEiVF-AGREE~FF-__-_ 3 <br /> _ _ _ <br /> <br />