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HAMLIN Peggy D From: MCDANIEC Fred Sent: Monday, January 22, 2001 9:47 AM ! To: HAMLIN Peggy D; DAVE SCHIFFER; JAMIE F CARSON; JOHN C HUBERD; Karl JAMISON; KATE A FIELAND; KITTY M MURDOCH Subject: New Grant Congrats to Public Works for a new watershed enhancement grant. MEMORANDUM I Date: January 22, 2001 From: Fred McDaniel, Finance Subject: Grant Account Coding i To: Peggy Hamlin -Public Works Admin i I Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds received from the grantor. The grant(Sub-Cls) number is needed to account for expenditures chargeable against the grant. An activity(Prog/Grt) number may also be assigned, when the grant requires matching funds, or when programs/project costs will include costs not chargeable to the grant. All program/project costs would be identified by the activity(Prog/Grt) number, but only recoverable grant expenditures would also be identified by grant(Sub-Cls) number. I have assigned the following distribution codes for the OWES Grant-Land Acq. City share of grant Amount is $900,000. Inthe following distribution code examples, X=variable numbers, 0=required Zero. Revenue Account: 43304 OWES Grant-Land Acq. (Distribution code 43304-XXX-XXXX-000000-000) Sub-Cls: (grant) 304 OWEB Grant-Land Acq. (Distribution code XXXXX-XXX-XXXX-915011-304) Proj/Grt: (activity) 915011 OWES grant-Land Acq. (Distribution code XXX)CX-XXX-X~CX-915011-XXX) ~ I (Financial Management) need an original copy of the grant for audit trail and complying with external a~idit demands. The distribution codes are activated for FY2001. cc: Jamie Larson Kate Fieland Kitty Murdoch John Huberd Dave Schiffer Karl Jamison 1