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FINANCE <br />9. State shall, in the first instance, pay atl reimbursable costs of the project, submit all claims for <br />federal-aid participation to the FHWA in the normal manner and compile accurate cost accounting <br />records. Agency may request a statementof costs to date at any time by submitting a written request. <br />When the actual total cost of the project has been computed, State shall furnish Agency with an <br />itemized statement of final costs: Agency shall pay an amount which, when added to said advance <br />deposit and federal reimbursement payment, will equal 100 percent of the final total actual cost. <br />Any portion of deposits made in excess of the final total costs of project, minus federal <br />reimbursement, shall be released to Agency. The actual cost of services provided by State will be <br />charged to the project expenditure account(s) and will be included in the total cost of the project. <br />PROJECT ACTfVtTIES <br />10. State shall, if the preliminary engineering work is performed by Agency or others, review and <br />process or approve all environmental statements, preliminary and final plans, specifications and cost <br />estimates. State shall, if they"prepare these documents, offer Agency the opportunity to review and <br />...approve the documents prior~to advertising for bids. <br />.. ~- . <br />lI. The parry responsible for performing-:preliminary engineering for the project shall, as part of its <br />_ _ _ preliminary engineering costs,_:_obtam.ah project related permits necessary for the construction of said <br />_. <br />project. Said permits shalI~ include; ~ but. •are not limited to, access; utility, envu-onmental <br />construction, and 'approach permits. 'All pre-construction permits will be o~me pnor to <br />12. State shall prepare contract and .bidding documents, advertise for bid proposals, and award all <br />13. iTpon State's award of a construction contract, State shall perform independent assurance testing in <br />accordance with State and FHWA Standards, process and pay all contractor progress estimates, <br />check fmal quantities and costs, and oversee and provide intermittent inspection services during the <br />" construction phase. of the project. <br />14. The State shall, as a project expense, assign a liaison person to provide project monitoring as needed <br />throughout all phases of project activities (preliminary engineering, right-of-way acquisition, and <br />construction). The liaison shall process reimbursement~for federal participation costs. <br />STDPR098.doc 3~ <br />Rev.06-04-48 <br />